TO: Members of the Governing Board
FROM: Christopher Silke - District Engineer
REPORT BY: Christopher Silke - District Engineer
SUBJECT: Budget Amendment for the Woodhaven Court Sewer Lift Station Project
RECOMMENDATION
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Approve a Budget Amendment for the Napa Berryessa Resort Improvement District (NBRID) Woodhaven Sewer Lift Station Project. (Fiscal Impact: $20,000 Expense, NBRID Fund, Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Woodhaven Court Sewer Lift Station collects raw sewage from properties on Woodhaven Court, and lifts it through a pumped force main to a gravity sewer main on Headlands Drive where the raw sewage is ultimately transported to the sewer treatment plant. The lift station was destroyed by the 2020 LNU Lightning Complex Fire in August 2020.
NBRID was issued a total of $1,656,941 from Golden State Risk Management Authority (GSRMA) to cover damages incurred by the fire. After accounting for fire-related repairs completed after the fire and the design related charges and construction contracts necessary to replace remaining fire-damaged facilities, approximately $94,959 remained of the insurance settlement issued to NBRID as of April 30, 2024. After including the subject Budget Amendment requested today, the remaining balance of the insurance proceeds for NBRID in the 2020 Lightening Fire Complex budget will be $74,959.
The requested Budget Amendment of $20,000 is expected to cover additional Woodhaven Court Sewer Lift Station construction costs incurred due to unforeseen conditions at the project site during installation of the new facility.
Requested Actions:
1. Approve a Budget Amendment for the following:
a. Increase appropriations of $20,000 to Transfer Out in the 2020 Lightening Complex Fund 1000, Subdivision 1058006 from release of restricted fund balance; and
b. Increase appropriations of $20,000 to Construction Services in the NBRID Woodhaven Sewer Lift Station Project Fund 5240, Subdivision 5240500, Project 23032; and
c. Increase revenue of $20,000 to Transfer In in the NBRID Woodhaven Sewer Lift Station Project Fund 5240, Subdivision 5240500, Project 23032
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Replacement of the destroyed sewer lift station on Woodhaven Court is necessary for NBRID to collect raw sewage from the properties on Woodhaven Court that are currently rebuilding or who will later build homes. There is no alternative public sewer access for these homes. Additionally, the funding source is primarily specific to the replacement of fire damaged facilities. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Completion of the project is expected by June 30, 2024. Should delays occur, routine Operations and Maintenance costs after facility start-up may be realized in the Project after that time. |
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Consequences if not approved: |
The NBRID operations budget, will be required to fund the unexpected expenses, reducing available fund balance remaining required for operational expenses. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]