TO: Board of Supervisors
FROM: Anthony Halstead- Director of Library Services
REPORT BY: Michelle Carreon- Supervising Staff Services Analyst
SUBJECT: Amendment No. 5 to Agreement No. 210369B with Innovative Interfaces Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 5 to Agreement No. 210369B with Innovative Interfaces Inc. to provide on-site training to library staff for subscription products. (Fiscal Impact: $6,200 Expense; Library Fund; Budgeted; Discretionary)
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BACKGROUND
Innovative Interfaces Incorporated is a joint‑use agreement between Napa County Library, St. Helena Public Library, Napa Valley College, and Solano Community College for the Polaris Integrated Library System (ILS, or “library catalog”) software and hosted services. Today’s request is approval to add training services to the contract.
This training is essential to prepare staff for Polaris Leap, the modern web‑based version of our Integrated Library System (ILS). When we implemented Polaris in 2016, staff were trained on the legacy desktop client, which is no longer receiving new feature enhancements and will eventually be phased out. As Polaris Leap becomes the primary operating environment, staff need updated instruction to use its tools confidently and effectively.
Approval of Amendment No. 5 to Agreement No. 210369B with Innovative Interfaces Inc. will increase the contract by $6,200, for a new contract maximum of $1,004,962, and will add training services to the scope of work to conduct on‑site training for subscription products.
Requested Action:
Approve and authorize Amendment No. 5 to Agreement No. 210369B with Innovative Interfaces Inc. to increase contract maximum to reflect all fiscal years in the remaining contract term for the Polaris Integrated Library System (ILS - “library catalog”) software and hosted services.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
The cost of the training is budgeted in the Library’s General Operations subdivision. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the amendment will provide library staff on-site training for Innovative Interfaces subscription software products. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
If not approved, staff will not have on-site training for Innovative Interfaces subscription software. |
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Additional Information |
County Strategic Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.