TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Katherine Bales, Assistant Airport Manager
SUBJECT: Approval of Amendment 1 to Agreement No. 230243B with Mead & Hunt, Inc.
RECOMMENDATION
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Approve and authorize Amendment No.1 to Agreement No. 230243B with Mead & Hunt, Inc. for professional engineering services in support of the Airport’s approved Terminal Area Redevelopment Phase 1 Project by increasing contract on-call services by $50,000 for a new maximum compensation of $163,435. (Fiscal impact: $50,000; Airport Fund 5010, Division 50105, Project 23041; Budgeted; Discretionary)
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BACKGROUND
In April 2021, airport staff completed a Request for Qualifications (RFQ) process to identify firms to provide services related to Federal Aviation Administration (FAA) and locally funded projects. Mead & Hunt, Inc., (Mead & Hunt) was selected as the airport’s engineering and architectural consultant through that RFQ process.
To facilitate Fixed Base Operator (FBO) development at the Airport, the Napa County Airport Terminal Redevelopment Phase One Project, including relocation of an existing sewer main, an electrical vault, a backup generator, and the rotating beacon, must be implemented. On December 13, 2022, the Board of Supervisors approved Agreement No 230243B with Mead & Hunt, Inc. to assist with design and administration of the sewer main realignment, to provide peer review of private development design concepts and plans submitted by the FBO’s, and to provide on-call services related to other design and peer review needs.
Napa Airport awarded Construction contracts for the Napa County Airport Terminal Redevelopment Phase One Project (Project) on December 17, 2023. During the Project pre-construction meeting and subsequent progress meetings, it was determined that changes to Project design would be necessary to combat long-lead times on several electrical system components and to address project timing. The schedule is crucial as the County is contractually obligated to have specific infrastructure relocated by Summer 2024.
Amendment No. 1 to Agreement 230243B with Mead and Hunt will increase on-call funds by $50,000 and will allow Mead & Hunt to assist in the review of Project design changes and contractor submittals. If not approved, the County will no longer be able to use Mead & Hunt services for the necessary review of contractor submittals and other requested on-call task orders. If approved the new maximum compensation amount will be $163,435.
The new maximum agreement amount is for professional design and review services and will be paid out of the Airport Enterprise Fund 5010 Division 50105 Project 23041.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Airport CIP 5010500 Project No. 23041 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This amendment will facilitate the steps necessary to implement the Airport's Terminal Area Redevelopment Phase 1 Project which requires movement of critical infrastructure at the Airport. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This project will likely extend into Fiscal Year 2024-25 and will be budgeted accordingly. |
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Consequences if not approved: |
Significant delays in construction schedule to County, resulting in further delays to FBO Development. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Mitigated Negative Declaration Adopted September 22, 2020. According to the Mitigated Negative Declaration, the proposed project would not have any potentially significant environmental impacts with implementation of mitigation measures. Mitigation measures are proposed for the following areas: air quality and tribal cultural resources. This project is not on any of the lists of hazardous waste sites enumerated under Government Code Section 65962.5.