TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Katherine Bales, Assistant Airport Manager
SUBJECT: Establishment of a Capital Asset for a Teupen 18GT Boom Lift at Napa County Airport
RECOMMENDATION
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Authorize the purchase of a capital asset for a Teupen 18GT Boom Lift for the Airport through the General Services Administration (GSA) program; and authorize a waiver of competitive bidding and sole source award to the GSA program under California Department of General Services pursuant to Napa County Code Section 2.36.090. (Fiscal Impact: $11,240 Expense; Airport Fund; Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Resolution 2023-117, adopted on September 12, 2023, authorized the Napa County Airport to acquire surplus property through State and Federal General Services Administration (GSA) programs when surplus equipment and materials become available that assist with airport operations and maintenance.
The General Services Administration (GSA) program is overseen by the California Department of General Services (DGS). Airport staff requested a Teupen 18GT Hybrid Boom lift that is listed as surplus from the Lawerence Berkeley National Laboratory in Berkley, California. The Original Acquisition Cost for the boom lift was $112,400. A Service and Handling Fee of 10% of the total acquisition cost of $11,240 must be paid to DGS to obtain the equipment.
The Teupen 18GT Boom lift is in like new condition, hybrid electric/diesel fuel type, with off-road capabilities, and will fit through standard building doorways. This 60 ft Boom lift is ideal for interior and exterior airport facilities and will save the Airport Enterprise Fund approximately $12,000 in rental costs annually. The Airport rents scissor and boom lift equipment several times a year to facilitate maintenance such as aircraft hangar door repair, lighting replacement and repairs, airfield navigational aid repairs, roof maintenance, wildlife hazard management, and much more. County staff is trained to use such equipment and owning equipment that can reach the largest aircraft hangars on the airfield as well as enter County facilities to repair interior systems will eliminate the need to rent such equipment in the future. Additionally, this machine is under the California Air Quality Resource Board (CARB) reporting threshold and does not require annual County reporting.
Napa County Airport requests the establishment of a Capital Asset in the amount of $11,240 for the acquisition of a Teupen 18GT Hybrid Boom lift. This acquisition adheres to the Napa County Purchasing Policy for surplus, obtaining through donation, and purchasing capital assets. The Airport Enterprise Fund has sufficient budget for capital asset purchase in FY23-24.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Airport Enterprise Fund (Fund 5010, Division 50100, Object 55400) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Napa County Airport regularly rents Boom lift equipment for various maintenance needs for 139 Airport facilities. Each rental is approximately $3,800. Purchasing the equipment with a service fee of $11,240 will save the airport several thousands of dollars in rental fees over the equipment lifetime. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Annual equipment maintenance not expected to exceed $500 per year and will be paid for with Airport Enterprise Funds. |
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Consequences if not approved: |
The Airport will continue to rent this equipment several times a year with negative impact to maintenance budget. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.