TO: Board of Supervisors
FROM: Lederer, Steven-Director of Public Works
REPORT BY: John Vicencio-Associate Engineer
SUBJECT: Spanish Flat Corporation Equipment Yard Damages-Request for Budget Transfer
RECOMMENDATION
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Director of Public Works requests approval of a following Budget Transfer related to the design and repair of a carport structure damaged during 2020 LNU Complex Fire at the Roads' Spanish Flat Corporation Yard
(4/5 vote required):
1. Increase appropriation by $50,000 in the Accumulated Capital Outlay (ACO) Fund (Fund 3000, Org 3000000) with the use of its available fund balance to be transferred to Capital Improvement Project 21062 (Fund 3000, Org 3000550); and
2. Increase appropriations by $50,000 in Project 21062 budget with offsetting revenue from the transfer from ACO.
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EXECUTIVE SUMMARY
The Napa County Spanish Flat Corporation Yard, used primarily for storage and staging of Roads equipment and vehicles, was burned by the 2020 LNU Complex Fire. The carport structure, the asphalt pad underneath the structure, electrical, and sections of fencing around the yard were damaged by fire and requires repairs.
The proposed budget transfer will allow the design and repair process to continue. The carport structure and miscellaneous repairs are covered by the County's insurance policy and it is anticipated that costs associated with the repairs, with the exception of the insurance deductible and staff time, will be reimbursed from insurance.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Accumulated Capital Outlay (ACO) Fund (Fund: 3000, Org: 3000000) with use of its available fund balance. It is anticipated that insurance will eventually cover the full replacement cost. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Napa County Spanish Flat Corporation Yard suffered damage to the carport structure and surrounding area, which protects and secures County equipment and vehicles, and needs to be repaired. It is anticipated these cost will be reimbursed by insurance. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
It is anticipated that all work will be completed this fiscal year. Project closure may go into next fiscal year. |
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Consequences if not approved: |
If repairs are not performed material, equipment and vehicles will be exposed to inclement weather increasing the potential of damage or increased maintenance. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
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Additional Information |
N/A |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
During the 2020 LNU Lighting Complex Fires, the Napa County Spanish Flat corporation yard experienced fire damage that destroyed several vehicles, equipment, and damaged the carport structure and the surrounding fencing.
On January 26, 2021, Staff requested an initial budget of $250,000, the bulk of which would provide for removing the damaged vehicles and equipment from the site. An allocation of $35,000 of that budget was used to provide a preliminary review of the carport structure. To date, the damaged equipment and fire debris has been removed or contained onsite.
On October 15, 2021, an additional evaluation of the site with insurance representatives revealed that there was more extensive damage to the carport structure and surrounding area. While insurance representatives are working with Staff to develop a scope of work for repairs, Staff is currently requesting a budget transfer of $50,000 to allow for continued clean up, design, and development of bid documents in order to perform the anticipated repairs to the carport structure and surrounding area. A budget summary outlining project construction costs will be provided after bidding.
While staff is requesting a budget transfer from the Accumulated Capital Outlay (ACO) Fund (Fund: 3000, Org 3000000) to the Public Works Capital Improvement Program budget (Fund 3000, Org 3000550) project 21062, it is anticipated that this project will be fully reimbursed through the County's insurance carrier with the exception of a small deductible and County staff time. Any remaining funds will be returned to the ACO.