TO: Board of Supervisors
FROM: Kerry John Whitney - Risk and Emergency Services Manager
REPORT BY: Brieanna Jones - Emergency Services Officer
SUBJECT: Designate Agents for Emergency Services Funding
RECOMMENDATION
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Risk and Emergency Services Manager requests adoption a Resolution authorizing specified County officials to execute applications and related documents required to obtain federal and/or state financial assistance in connection with these disaster incidents and those that might arise in the future.
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EXECUTIVE SUMMARY
The Resolution will authorize specified County officials to execute applications and related documents required to obtain federal and/or state financial assistance in connection with disaster incidents such as COVID-19 and those that might arise in the future. The Resolution is effective for three years and was last approved in 2020. This resolution is requesting the same authorized officials with the addition of the Emergency Services Manager.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Potential state and federal cost reimbursement. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the resolution authorizing specified staff to request state and federal financial funding will assist efforts to secure reimbursement to the County and other local entity costs associated with future disasters. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The future fiscal impact is unknown at this time. |
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Consequences if not approved: |
Timely submittal of documents would not occur, and funding could be jeopardized. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
It is recommended that the Board update their designation of officials who are authorized agents for the County in order to sign applications and related documents for the purpose of obtaining federal and/or state disaster funding. The resolution, which is required to be on file with State of California Office of Emergency Services (OES), can remain in effect for all open and future disasters for up to three years. The Board has previously updated and adopted these “authorized agent” resolutions over the years as required by the State. Apart from the Emergency Services Manager addition to the authorized agent list all other authorized officials are to be the same. The County designated by position, and the sends and accompanying letter to State OES listing the current officials holding these positions. Should an official no longer hold that position, a new letter can be submitted without requiring the Board to adopt a new resolution.