TO: Board of Supervisors
FROM: Anthony Halstead - Director of Library Services
REPORT BY: Anthony Halstead - Director of Library Services
SUBJECT: FY 2025-26 Arts & Culture Grant Agreements for Recipients and Arts Council
RECOMMENDATION
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Approve and authorize 17 agreements with 14 different organizations totaling $242,132 recommended by the Napa County Arts and Culture Advisory Committee, and Agreement No. 250145B with Arts Council Napa Valley for $60,870 to be the Napa County Local Arts Agency and implement the Napa County Cultural Plan for the term July 1, 2025, through June 30, 2026. (Fiscal Impact: $303,002 Expense; General Fund-Community Investment; Budgeted; Discretionary)
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BACKGROUND
In April 2023, the Board named the fund to the “Community Investment Fund” (CIF) to better capture the purpose of the fund and amended CIF allocation formula as follows:
• 80% - Parks and Open Space
• 20% - Arts and Culture Programs or Services
Of the 20% arts and culture allocation, 20% of that amount is annually allocated to Arts Council Napa Valley for operating expenses, and the remaining 80% annually distributed through a competitive grant process to arts and culture organizations in Napa County.
BOARD-APPROVED ARTS & CULTURE GRANT GUIDELINES
The purpose of the Arts & Culture Advisory Committee (Committee) is to conduct and oversee a grant program and make recommendations to the Board of Supervisors regarding grant awards made to non-profit arts and cultural organizations in Napa County. The goal is to grow and promote arts and cultural offerings in Napa County for residents and visitors, include more diversity of cultures and voices in the arts, and foster more collaboration among Napa’s arts groups.
The Committee met on October 24, 2022, to discuss amendments to the Arts & Culture Grant Guidelines for the FY 2023-24 grant cycle and the guidelines were approved by the Board in November 2022. The guidelines, which remain unchanged for the FY 2025-26 cycle, include two main funding categories and eligible organizations may submit grant requests for two subcategories:
Main Category 1 - Tourism Generating Arts and Culture Organization. This category is for organizations that earn at least 20 percent of their income or patronage from visitors and can submit data that demonstrates its impact/use by visitors from outside of Napa County. It includes the following sub-categories:
1. Capacity Building
2. Special Programs & Projects
3. Capital Improvement
Main Category 2 - General Arts and Culture Organization. This category is for organizations that do not receive 20 percent of their income or patronage from visitors outside of Napa County and primarily focus on arts and culture activities for residents of Napa County. It includes the following sub-categories:
1. Capacity Building
2. Special Programs & Projects
3. Capital Improvement
Leadership and Professional Development: This subcategory is intended to provide support for non-profit staff and boards in governance and management training, skills, development, and professional coaching. Both Tourism Generating and General Arts and Culture organizations may apply in addition to their two subcategory requests.
Maximum Grant Requests:
The maximum grant amounts are based on an organization’s annual operating budget:
• Small operating budget (up to $100,000): $7,500 maximum award amount
• Mid-sized operating budget (greater than $100,000 but less than $500,000): $17,500 maximum award amount
• Large operating budget (above $500,000): $27,500 maximum award amount
The maximum grant award for Leadership & Professional Development grants is $2,500, regardless of budget size. The award is not counted toward the above caps on awards.
Collaborative Grant Requests: Two or more organizations may partner on a Special Programs & Projects request in addition to their individual grant requests and Leadership & Professional Development request. The maximum award amount is $20,000, regardless of budget size and no more than $10,000 per participating organization.
Requested Action:
Approval of the following Napa County Arts and Culture Advisory Committee grant agreements for the term July 1, 2025, through June 30, 2026, which total $303,002:
Award a total of $121,066 to Tourism Generating Arts and Culture Organizations:
1. Napa Valley Festival Association dba Festival Napa Valley, Agreement No. 260033B, $27,500, Special Programs & Projects
2. Music in the Vineyards, Inc., Agreement No. 260034B, $21,353, Special Programs & Projects - Capital Improvement
3. Napa Valley Museum, Agreement No. 260035B, $27,500, Capital Improvement
4. Music in the Vineyards, Inc., Agreement No. 260036B, $6,147, Special Programs & Projects - Capital Improvement
5. di Rosa Preserve, Agreement No. 260037B, $20,000, Special Programs & Projects -Collaborative
6. Music in the Vineyards, Inc., Agreement No. 260042B, $9,283 (partial funding), Collaborative
7. Napa County Historical Society, Agreement No. 260043B, $9,283 (partial funding), Special Programs & Project
Award a total of $121,066 to General Arts and Culture Organizations:
1. E & M Presents, Inc., Agreement No. 260024B, $7,500, Special Programs & Projects
2. American Canyon Arts Foundation, Agreement No. 260025B, $7,500, Special Programs & Projects
3. Napa Public Access Cable Television, Agreement No. 260026B, $14,300, Capital Improvement
4. Lunchtime Productions Inc. dba Cafeteria Kids Theater, Agreement No. 260027B, $1,650, Special Programs & Projects - Leadership
5. Bel Canto, Agreement No. 260028B, $7,500, Special Programs & Projects
6. Lunchtime Productions Inc. dba Cafeteria Kids Theater, Agreement No. 260029B, $15,250, Special Programs & Projects
7. Friends of the Cameo dba Cameo Cinema Foundation, Agreement No. 260030B, $17,500, Special Programs & Projects
8. Brannan Center, Agreement No. 260031B, $17,500, Special Programs & Projects
9. Napa Valley Unified Educational Foundation, Agreement No. 260032B, $27,500, Special Programs & Projects
10. Calistoga Theater Company, dba UpStage Napa Valley, Agreement No. 260041B, $4,866 (partial funding), Special Programs & Projects
Award Arts Council Napa Valley, Agreement No. 260048B, $60,870.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
10540 Community Investment |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Community Investment Fund and the funding of arts and culture grants are not required by law but have been identified as a priority by the Board. The award of these grants is in accordance with the Board’s direction to staff relating to the allocation of the Community Investment Fund. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Annual grant award consideration has no commitments for future years. |
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Consequences if not approved: |
If these contracts are not approved, the Board will need to determine alternative grant recipients or arts grant funding from the Community Investment Fund will not be distributed for Fiscal Year 2025-26. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.