TO: Board of Supervisors
FROM: Jennifer Yasumoto, Director of Health and Human Services Agency
REPORT BY: Jennifer Ivancie, Staff Services Analyst I
SUBJECT: Amendment No. 1 to Agreement No. 230036B with Evident Change
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 230036B with Evident Change, to increase the contract maximum by $58,152 for a new contract maximum of $88,173 and extending the term through June 30, 2029. (Fiscal Impact: $88,173 expense; Health and Human Services Agency Fund, Child Welfare Services Division; Budgeted; Discretionary).
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BACKGROUND
Evident Change designed SafeMeasures, a reporting system for Child Welfare Services (CWS) programs. SafeMeasures is a web-based service with a full-service analytic team, that links CWS case management data, technology infrastructure and staff with outcome measures in an easy-to-use, everyday tool.
SafeMeasures provides CWS social workers with the ability to use web-based dashboards, maps, reports, and ticklers to manage and support their caseloads. It gives CWS staff the ability to access online graphs and reports that outline related events and activities involved in their caseloads and provides specifics for each case that can be customized to best fit the needs of the agency and its clients, available through one website.
Several counties in California utilize SafeMeasures to assist their CWS staff managing and analyzing the complex data entry required by the statewide Child Welfare Services Case Management System (CWS/CMS) and improve business processes that support federal outcome measures.
The prior agreement was for a two year term, this amendment extends the term by five years. This agreement is shared between CWS and Probation.
Requested Action:
1. Approve and authorize Amendment No. 1 to Agreement No. 230036B with Evident Change, to increase the contract maximum by $58,152 for a new contract maximum of $88,173 and extending the term through June 30, 2029
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Health and Human Services Agency, Child Welfare Services Division |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
While there is no mandate to contract with Evident Change, this subscription to the SafeMeasures reporting system provides CWS valuable near real-time data in a user-friendly format. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This Agreement terminates June 30, 2029. Appropriations have been included in the approved Fiscal Year 2023-2024 budget and future fiscal years will be budgeted accordingly. |
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Consequences if not approved: |
If not approved, CWS staff will be unable to access SafeMeasures to manage complex data obtained from CWS/CMS in a user-friendly format to oversee their caseloads more effectively. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.