TO: Board of Supervisors
FROM: Ryan J. Alsop, Chief Executive Officer
REPORT BY: Maiko Klieman, Chief Budget Officer
SUBJECT: Amendment No. 2 to Agreement 230290B with IGM Technology Corp for software subscription to create budget book and Annual Comprehensive Financial Report
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement 230290B with IGM Technology Corp. to extend the term through July 11, 2029, and increase the maximum contract amount from $137,813 to $271,327 to obtain software as a service for budget book and Annual Comprehensive Financial Report creation. (Fiscal Impact: $133,514 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
County first entered into a contract with IMG Technology Corp on July 1, 2023, to obtain software as a service for the annual budget book creation. Contract was amended on June 6, 2024, to add a service for Annual Comprehensive Financial Report ACFR) creation. Original contract term will expire as of June 30, 2026, and staff wishes to extend the service to June 11, 2029.
Cost for the software services as follows:
Budget Book Software
Fiscal Year 2026-27 $28,942
Fiscal Year 2027-28 $30,389
Fiscal Year 2028-29 $31,908
ACFR and State Schedule Module
Fiscal Year 2026-27 $13,596
Fiscal Year 2027-28 $13,892
Fiscal Year 2028-29 $14,787
Requested Action: Approve and authorize Amendment No. 2 to Agreement 230290B with IGM Technology Corp. to extend the term through June 11, 2029, and increase the maximum contract amount from $137,813 to $271,327.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Budget Book Software cost is included in the Central Services budget. ACFR and State Schedule Module cost is included in the Auditor-Controller’s budget. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This software is necessary to create the Annual Budget Books, ACFR and State Schedules. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Cost of the services will be included in the future budgets. |
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Consequences if not approved: |
County will not be able to create the Annual Budget Books, ACFR and State Schedules. |
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Additional Information |
Strategic Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.