TO: Board of Supervisors
FROM: Sheryl Bratton, County Counsel
REPORT BY: Sheryl Bratton, County Counsel
SUBJECT: Approve and authorize Amendment No. 2 to Agreement 230362B with Logikcull Systems, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 230362B with Logikcull Systems, Inc. for Logikcull Discovery Solution software and document hosting effective July 1, 2024, for a new maximum compensation of $61,800 and extending the term to June 30, 2025. (Fiscal Impact: $61,800 expense; County Counsel Fund; Not Budgeted; Discretionary)
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BACKGROUND
Logikcull Systems, Inc. is the provider of Logikcull Discovery Solution software that the County has been using since it entered into Agreement No. 230362B on March 23, 2023. This software enables County staff to accurately and efficiently review and produce documents in response to public records act requests, requests for production of documents and for discovery purposes in litigation matters. The software has significantly reduced staff time spent reviewing documents. The Agreement was first amended on October 16, 2023 to increase storage capacity, for an annual maximum compensation of $45,000. The County has been receiving a substantial increase in public records act requests and requests for documents. This amendment will further increase storage capacity to 100 GB of active storage data and 50 GB of archive storage data to accommodate the large volume of requests effective July1, 2024, and extending the term to June 30, 2025. This expense is budgeted in County Counsel’s requested budget for Fiscal Year 2024-2025.
Requested Action:
Approve and authorize the Chair to sign Amendment No. 2 to Agreement 230362B for $61,800, effective July 1, 2024, and extending the term to June 30, 2025.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This expense was included in County Counsel’s requested budget for Fiscal Year 2024-2025. The software significantly reduces staff time spent on document review. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funds will be appropriated in future fiscal years, as needed. |
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Consequences if not approved: |
Without this software, staff would have to manually review documents reducing their ability to respond to other needs. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.