TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Mark Witsoe, Airport Manager
SUBJECT: Approve creation of Capital Improvement Project 26033 with associated Budget Amendment and Approval to Submit Federal Grant
RECOMMENDATION
title
Approve creation of a Capital Improvement Project 26033, “Pavement Maintenance Management Plan Update” PW 26-27; approve a Budget Amendment; and authorize Director of Public Works to apply a grant for an estimated amount of $427,500, with a 5% matching requirement of approximately $22,500; and execute a grant agreement with the Federal Aviation Administration (FAA). (Fiscal Impact $450,000 Expense; Airport Fund; Not Budgeted; Discretionary)
[4/5 vote required]
body
BACKGROUND
The Airport submits an Airport Capital Improvement Plan (ACIP) to the Federal Aviation Administration (FAA) every year for concurrence on grant-eligible projects. To facilitate completion of projects planned for future fiscal years, the FAA requested Napa County update its adopted Pavement Maintenance Management Plan (PMMP), formerly known as Airport Pavement Management System (APMS).
Last completed in 2017, under FAA Airport Improvement Grant 33, the pavement tests and core samples are over 10 years old. Additionally, the airport is undergoing several revitalization efforts that have removed certain pavements, enhanced others, and found new conditions prompting attention. An updated PMMP, required for project justifications to the FAA, will be a comprehensive review of all pavement and subgrade areas on the Airport and access roads.
The FAA has agreed to fund the PMMP Update in the federal FY2026 grant cycle, which is FY 2026-27 for the County budget cycle. To accomplish the final application submittal by FAA’s June 2026 deadline, the County must create a CIP project and receive approval to apply for and execute the grant. The County has released a Request for Qualifications to establish a list of Airport on-call consultants consistent with FAA requirements for consultant selection (Advisory Circular 150/5100-14E). Once completed, Airport staff will return to the Board of Supervisors to execute on-call agreements and anticipate the first task order to be the PMMP planning efforts.
The PMMP is subject to an FAA grant for an estimated $427,500, or 95% of total project cost, and will not move forward without an FAA grant agreement. The remaining sponsor share of $22,500, or 5%, will be funded from the Airport Enterprise Fund. The proposed budget amendment of $450,000 includes planning document and design services ($430,000) and administrative costs ($20,000).
Requested Actions related to the “Pavement Maintenance Management Plan Update”:
1. Approve creation of a new Airport Capital Improvement Project 26033, PW 26-27 for the “Pavement Maintenance Management Plan Update”;
2. Approve a Budget Amendment for the following:
a. Increase Intrafund Transfers Out appropriation by $450,000 in the Airport Operations budget (Fund 5010, Subdivision 5010000) offset by the use of its available fund balance to transfer to Project 26033 and increase its Intrafund Transfers In revenues (Fund 5010, Subdivision 5010500, Project 26033, Account 49900);
b. Increase Consulting Services appropriation by $430,000 in Project 26033 budget (Fund 5010, Subdivision 5010500, Project 26033, Account 52310); and
c. Increase Engineer Services appropriation by $20,000 in Project 26033 budget (Fund 5010, Subdivision 5010500, Project 26033, Account 52145).
3. Authorize the Director of Public Works to apply for and execute a FAA Airport Improvement Program (AIP) grant agreement to fund the Pavement Maintenance Management Plan Update for estimated grant funding of $427,500.
[4/5 vote required]
FISCAL IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
|
|
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
The Pavement Maintenance Management Plan Update is required to receive Federal and State grant funds in future fiscal years. This is a new capital project with funding sourced from the Airport Enterprise Fund (Fund 5010) and will seek reimbursement of 95% of total project cost under the Federal Aviation Administration (FAA) grant. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
This project will extend into future fiscal years and will be budgeted in the Airport Enterprise CIP Fund accordingly. |
|
Consequences if not approved: |
If not approved, the Napa County Airport would not be eligible for FAA and state Grant funds. The airport would not be able to maintain the airport without grant funding. |
|
Additional Information |
Strategic Initiative: Build Healthy, Connected Communities. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15273(a) (1) and (2) (State CEQA Guidelines) and therefore CEQA is not applicable.