TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Frank Lucido, Engineering Manager
SUBJECT: Construction Contract Award and Budget Amendment for the “Mount Veeder MPM 5.2 Repair Project”, RDS 25-19
RECOMMENDATION
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Award a Construction Contract to Rehak General Engineering for the Mount Veeder 5.2 project, RDS 25-19 project; and approve a Budget Amendment. (Fiscal Impact: $1,602,701, Expense; General Fund and Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
A 72-hour storm event on November 20, 2024 resulted in a slide at Mount Veeder Road mile post marker (MPM) 5.2 reducing traffic to a single lane. On February 4, 2025, another series of storms caused additional damage around the County, leading the Board to declare a local emergency on February 18, 2025. Since then, the roadway has started to exhibit cracking between the two slides and the site has essentially become a single large project. On February 18, 2025, the Board approved a $1,000,000 in funding to address the new slide at Mount Veeder MPM 5.25. On February 25, 2025, the Board approved $301,333 for the design of repairs estimated at MPM 5.2. On May 6, 2025, the Mount Veeder 5.2 and Mount Veeder 5.25 projects were combined and the Board approved advertising the single larger project.
Public Works staff opened bids on June 12, 2025, with the results listed below:
Rehak General Engineering, LLC Auberry, CA $1,687,242
Maggiora & Ghilotti, Inc. San Rafael, CA $1,693,669
E.E. Gilbert Construction, Inc. Martinez, CA $1,844,394
Ground Control Inc. San Francisco, CA $1,897,141
Rege Construction, Inc. Cloverdale, CA $1,974,929
Gordon N. Ball, Inc Walnut Creek, CA $2,050,325
Steelhead Constructors JV Redding, CA $2,353,684
Staff recommends award to Rehak General Engineering LLC for their responsive total bid of $1,687,242 which compares favorably with the engineer's construction estimate which was $1,800,000. Construction is anticipated to commence in July 2025 and to be completed by December of 2025, weather and site conditions permitting. Site stability could be an issue on this project, so a 25% contingency is requested for any unforeseen items of work. The total project budget with the addition of engineering design, construction management, project management, special inspection and contingency is $2,910,034.
Rehak General Engineering is not a local vendor; however, the Public Contract Code requires that the construction contract be awarded to the lowest responsible and responsive bidder regardless of whether the low bidder is local or not. Staff reached out to the local construction contractor community by advertising the request for bids in the Napa Valley Register and the Solano-Napa Builder's Exchange, and by posting on the County website. Staff also sent "Notices to Contractors" to the local construction community.
Requested Actions:
1. Award a construction contract for the “Mount Veeder 5.2 Project, RDS 25-19” to Rehak General Engineering LLC for their low total bid of $1,687,242; and
2. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfer-Out appropriations by $1,602,701 in the Capital Improvement Projects Fund, (Fund 3000, Sub-Division 3000000, Account 56100) offset by use of its available fund balance to fund project 25022;
b. Increase Construction Services appropriations by $1,562,701 in project 25022 (Fund 2040, Sub-Division 2040500, Project 25022, Account 52360) offset by a Transfer-In revenue from the Capital Improvement Projects Fund.
c. Increase Engineer Services appropriations by $ 40,000 in project 25022 (Fund 2040, Sub-Division 2040500, Project 25022, Account 52145) offset by a Transfer-In revenue from the Capital Improvement Projects Fund.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
The Board previously approved $1,301,333 for Project 25022 however, additional funding is needed to complete the project. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The proposed construction project will stabilize the roadway and reduce the likelihood of further damage. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Construction is expected to occur and be completed in FY 25-26. |
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Consequences if not approved: |
At least a portion of Mount Veeder Road could fail which would result in a major disruption to traffic flow in the area. |
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Additional Information |
Click or tap here to enter text. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The project includes the operation and repair of existing public or private structures or facilities involving negligible or no expansion of existing of former use which is except under Section 15301 Class 1(a) and (c). The proposed improvements would also be considered Categorically Exempt pursuant to Section 15302, Class 2- Replacement or Reconstruction, which consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The slide repair would also be considered Categorically Exempt pursuant to Section 15304- Minor Alterations to Land, which consists of minor public alterations to the condition of land, water and/or vegetation which do not involve the removal of healthy, mature, scenic trees. The project qualifies for this exemption as it will repair an existing roadway involving no expansion of the former use, the road will be located within the same footprint as originally located, will serve the same purpose and capacity, and only minor alternations to land will occur to restore the road and surrounding areas back to original conditions and will include restoration of any areas impacted by the slide with replacement vegetation. The site of the development is not in an environmentally sensitive area and is not on any of the lists of hazardous waste sites enumerated under Government Code Section 65962.5.