TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Roberto De La Torre Real - Junior Engineer
SUBJECT: Project creation, budget amendment, and agreement for the “Cuttings Wharf Road and Cuttings Wharf Boat Launch Paving Project”, RDS 25-22
RECOMMENDATION
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Approve and authorize the creation of Capital Improvement Projects 25024 and 25031 for the “Cuttings Wharf Road and Cuttings Wharf Boat Launch Paving Project”, RDS 25-22; and approve a Budget Amendment. (Fiscal Impact: $190,000 Expense; Measure-T and Capital Improvement Fund; Not Budgeted; Discretionary).
[4/5 vote required]
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BACKGROUND
Roads planned for rehabilitation are selected based on their Pavement Condition Index (PCI) which is an overall measure of the road surface condition. PCI scores were developed by the United States Army Corps of Engineers (USACE) and later standardized by the American Society for Testing and Materials (ASTM). Typical PCI scores range from 0 to 100 with 100 being newly paved road or the best condition.
Public Works uses PCI information to prioritize roads in need of rehabilitation and develop a 5-year plan to optimize available funding. The program does not specifically focus on rehabilitating the lowest scored roads, but instead focuses on repairs that provides the greatest efficiency per dollar spent. In many cases using funds for preventative maintenance on roads that are not in poor condition can be more effective than spending a larger amount of funding on a road that has already failed.
Cuttings Wharf Road is roughly a 2.5-mile-long road with moderate traffic that runs from SR 121 to Cuttings Wharf Boat Launch and currently has a PCI score of 46. The boat launch is available for public use and serves as an access point for the Napa River and Napa-Sonoma Marshes. This project aims to rehabilitate as much of Cuttings Wharf Road as funds allows. The County will utilize the Measure-T fund for Cuttings Wharf Road. The rehabilitation of the boat launch parking lot will also be included in this project and will be funded by the Capital Improvement Fund.
Today’s actions will create the projects and fund staff time through the project design and bidding phase. Staff will return to the Board with another budget transfer request at the time of requesting award of construction contract to fully fund the project including construction, administration, inspection and testing.
Requested Actions:
1. Approval of Budget Amendment for the following (4/5 vote required):
a. Increase Transfer Out appropriations by $170,000 in the Measure-T Non-Operating Special Revenue Fund (Fund 2440, Sub-Division 1220053, Account 56100) offset by use of its available fund balance to transfer to Project 25024; and
b. Increase Transfer Out appropriations by $20,000 in the Capital Improvement Fund (Fund 3000, Sub-Division 3000000, Account 56100) offset by use of its available fund balance to transfer to Project 25031; and
c. Creation of a new Roads Capital Improvement Project for the “Cuttings Wharf Road Paving Project”, RDS 25-16 (Fund 2040, Sub-Division 2040500, Project 25024) and increase Engineer Services appropriations by $170,000 (Fund 2040, Sub-Division 2040500, Project 25024, Account 52145) offset by a transfer-in revenue from the Measure-T Fund; and
d. Creation of a new Roads Capital Improvement Project for the “Cuttings Wharf Boat Launch Paving Project”, RDS 25-16 (Fund 2040, Sub-Division 2040500, Project 25031) and increase Engineer Services appropriations by $20,000 (Fund 2040, Sub-Division 2040500, Project 25031, Account 52145) offset by a transfer-in revenue from the Capital Improvement Fund.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the Budget Amendment is necessary to move the project forward toward construction to improve public safety. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Staff will return to request another budget amendment to fully fund the project. Future fiscal impact will include routine maintenance funded through the roads budget. |
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Consequences if not approved: |
Design for Cuttings Wharf Road and Parking Lot Project cannot begin. Leading to the continued degradation of the road paving and potential safety hazards for users. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.