TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Liang Chin Su, Assistant Engineer
SUBJECT: Yountville Fire Station Bathroom Emergency Repair, PW 24-25 and Budget Amendment
RECOMMENDATION
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Approve a report of emergency Public Works actions and a related Budget Amendment in response to the Yountville Fire Station Bathroom Emergency Repair, to be completed without competitive bidding as authorized by Resolution No. 2015-37, determine that the emergency does not permit the delay associated with competitive bidding procedures, and that the emergency actions are necessary to respond to the emergency pursuant to Public Contract Code Section 22050 (Fiscal Impact: $373,620 Expense; Fire Fund; Not Budgeted; Discretionary)
[4/5 required]
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BACKGROUND
The Napa County Fire Department Station 12, located at 7401 Solano Ave, Yountville, CA 94599, was constructed in late 1990’s. Public Works staff met with the Fire Department staff in April 2024 to discuss Capital Improvement Project needs for the fire station and was made aware of water damage in the bathroom as well as outdated valves. Water was reported to be leaking through the tiles which suggested a possible failed moisture barrier or active water leaks. In August, staff conducted a 30-minute water meter test and found no active water leaks.
In October 2024 staff requested Nacht & Lewis Architects, Inc. (one of our consultants for on-call architectural services) to perform destructive water testing to determine the source of the water leaks. On December 3, 2024 staff received the investigation report and it showed an incorrectly installed waterproofing membrane that was made of non-suitable material. The water penetrated the membrane and rusted the flashing, damaged the gypsum sheathing substrate, and damaged the wood framing. In addition, the wood framing also showed signs of biological growth in the wood framing.
On March 5, 2025 Public Works Director and Fire Department Chiefs met to discuss the safety concerns of occupying a building with biological growth. In addition, the urinal became inoperable due to leaks and the building bathroom was insufficient to serve the staff at the fire station. The conditions of the building made the long design period and competitive bidding process, which would not start until October 2025, to be insufficient to keep the fire station operational. Without repairing the bathroom as an emergency, Fire will need to relocate staff to a temporary housing option, which would induce higher cost and a decrease in public safety due to the longer response time to travel back to the station. Staff obtained standard installation guideline solutions for the known water intrusion issues and reached out to three contractors for a proposal. Bridges Construction and CAWC Water & Restoration submitted bids and Bridges Construction was the lowest bidder. A contract has been awarded and work is commencing.
The emergency repair will consist of demolishing the existing tiles and mortar bed to the concrete substrate. Proper waterproofing membrane and flashing will be installed along with new tiles. The project will also consist of wood framing repairs at the damaged sheathing along and stucco repairs. Urinal will also be replaced to restore the bathroom to prior operating conditions.
The Board of Supervisors must initially review an emergency repair project ordered by the County Executive Officer or Director of Public Works within 7 days of the emergency action, or at the next regular meeting scheduled. If the action is approved, the Board of Supervisors must review the emergency action at every regularly scheduled meeting thereafter (but no more often than every two weeks) until the Board determines the emergency situation no longer exists (unless the action is terminated earlier by the County Executive Officer or Director of Public Works).
Requested Action:
1. Receive and review report of emergency public work actions in response to the Yountville Fire Station Bathroom Emergency Repair to be accomplished without competitive bidding as authorized by Resolution No. 2015-37 and determine that based on the report from Public Works, that the emergency does not permit the delay associated with competitive bidding procedures, and that the emergency actions are necessary to respond to the emergency pursuant to Public Contract Code section 22050 (4/5 vote required)
2. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Intrafund Transfers Out appropriations by $373,620 in Fire Protections Operations Budget (Fund 2100, Sub-division 2100000, Account 57900), offset by use of its available fund balance to transfer to Project 24031; and
b. Increase Construction Services appropriations by $373,620 in Project 24031 budget (Fund 2100, Sub-division 2100500, Project 24031, Account 52360) offset by an intrafund transfer-in revenue from Fire Protections Operations Budget.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Repair is needed to stop water intrusion, remedy the biological growth, and bring the fire station back to its necessary functions. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The project will begin as soon as the funding is necessary to fund the project to completion and will likely complete in July 2025. |
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Consequences if not approved: |
Staff at the Fire Station will need to be relocated until the Fire Station is repaired |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]