TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Roberto De La Torre Real - Junior Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the “Cuttings Wharf Road Paving Project”, RDS 25-22
RECOMMENDATION
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Approval of Plans and Specifications for the “Cuttings Wharf Road Paving Project”, RDS 25-22, authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact, Discretionary)
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BACKGROUND
Roads planned for rehabilitation are selected based on their Pavement Condition Index (PCI), which is an overall measure of the road surface condition. PCI scores were developed by the United States Army Corps of Engineers (USACE) and later standardized by the American Society for Testing and Materials (ASTM). Typical PCI scores range from 0 to 100, with 100 being a newly paved road or the best condition.
Public Works uses PCI information to prioritize roads in need of rehabilitation and develop a 5-year plan to optimize available funding. The program does not specifically focus on rehabilitating the lowest scored roads but instead focuses on repairs that provide the greatest efficiency per dollar spent. In many cases, using funds for preventative maintenance on roads that are not in poor condition can be more effective than spending a larger amount of funding on a road that has already failed.
On February 25, 2025, the Board of Supervisors authorized creation of the “Cuttings Wharf Road and Cuttings Wharf Boat Launch Paving Project” and a budget transfer of $190,000. $170,000 was allocated for Cuttings Wharf Road using the Measure-T fund (Fund 2040, Sub-Division 2040500, Project 25024, Account 52145), and $20,000 was designated for the Cuttings Wharf Boat Launch using the Capital Improvement Fund (Fund 3000, Sub-Division 3000000, Account 56100). Due to a lack of available Capital Improvement Funds to cover construction costs, the paving of the Cuttings Wharf Boat Launch has been removed from this project.
Cuttings Wharf Road is roughly a 2.5-mile-long road with moderate traffic that runs from SR 121 to the Cuttings Wharf Boat Launch. Cuttings Wharf Rd has undergone limited maintenance since it was originally widened in 2004 and is reported to currently have a PCI score of 46. This project will rehabilitate the entire length of Cuttings Wharf Road using a combination of digouts, a 2-inch mill and fill treatment, and 3-inch overlays.
The Engineer’s Estimate for construction cost only of Cuttings Wharf Road Paving Project is $3.6 million. The plans and specifications are complete and ready for approval by the Board of Supervisors. County staff will return to the Board of Supervisors to present a detailed project budget based on the lowest responsible bid and to request a budget amendment and authorization to award a construction contract.
Requested Actions:
1. Approve Plans and Specifications for the “Cuttings Wharf Road Paving Project”, RDS 25-22 and authorize to advertise for sealed bids.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Revenue for this project is proposed from Measure-T funding. Project is budgeted in Fund 2040, Sub-Division 2040500, Project 25024, Account 52145. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of Plans and Specifications and Authorization to Advertise the project for sealed bids is required to move project into the construction phase. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Future fiscal impact will include routine maintenance funded through the roads budget. |
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Consequences if not approved: |
If not approved, rehabilitation of Cuttings Wharf Road cannot begin. Leading to the continued degradation of the road paving and potential safety hazards for users. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]