TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Estrella Munoz, Junior Engineer
SUBJECT: Professional service agreement with YEI Engineers, Inc. for project design and construction support for the “Napa Library HVAC Replacement Project,” PW 25-42
RECOMMENDATION
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Approve and authorize Agreement No. 260170B with YEI Engineers, Inc. for a maximum of $504,772 for engineering services and construction support for the “Napa Library HVAC Replacement Project,” PW 25-42. (Fiscal Impact: $504,772 Expense; Napa Library HVAC Replacement Project Fund; Budgeted; Discretionary)
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BACKGROUND
The Napa County Library Main Branch was the result of the efforts of a group of 19th-century young men who called themselves “The Excelsior Club.” They developed a small collection over the years to serve the Napa community, and that collection was taken over by the City of Napa in 1885. In 1901, George E Goodman donated a building for housing the library-the Goodman Library-which served the citizens of Napa for 60 years. In 1916, the State of California passed legislation that allowed counties to establish free public libraries, and the Napa County Board of Supervisors then established the Napa County Free Library, located just three blocks from the Goodman Library in downtown Napa. In 1963, the Napa City Library merged with the Napa County Free Library. In order to better serve the growing service area, and with a combination of funds from the library, the Friends of the Library, and federal and local grants, the current library on Coombs Street was built in 1974. The Library was expanded in 1994 and has since undergone several remodels and improvements. Overall, the facility functions well but is due for maintenance.
The County currently has an agreement with YEI Engineers Inc. that allows for the discretionary use of the consultant for additional services. To help facilitate an efficient and cost-effective design, staff opted to utilize YEI Engineers Inc. as the firm has already been determined to be the most qualified to provide similar services through a qualifications-based selection process.
The purpose of the Napa Library HVAC Replacement Project is to replace eight (8) existing rooftop heating, ventilation, and air conditioning (HVAC) units and one (1) existing mini split unit that provide heating and cooling to the Napa Library, 580 Combs Street. All nine (9) of these units require replacement as they are past their useful lives. Staff recommends the approval of a professional services agreement with YEI Engineers Inc. for $504,772 to provide the design and cost estimate to replace eight (8) rooftop HVAC units and one (1) mini split unit for the Napa Library. Budget is available in the Napa Library HVAC Replacement Project Fund to support the cost of the professional services agreement as well as County project management activities. Once construction documents are completed, staff will request authorization from the Board to advertise for bids for the maintenance work on the building.
Requested Actions:
1. Approve and authorize Agreement No. 260170B with YEI Engineers, Inc. for $504,772 to provide engineering services and construction support for the Napa Library HVAC Replacement Project, PW 25-42.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Addressing the HVAC maintenance needs for the Napa Library is necessary to prevent failure that would lead to emergency repairs. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Staff will return to request another budget amendment to fund the construction phase of the project. |
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Consequences if not approved: |
The HVAC units will not be replaced and could fail without a design in place to address replacement. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is exempt from CEQA pursuant to California Code of Regulations, title 14, sections 15301 and 15302 (State CEQA Guidelines).