TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Adoption of a Resolution Amending the Departmental Allocation List for Planning, Building, and Environmental Services
RECOMMENDATION
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Adopt a Resolution to amend the Departmental Allocation List for the Planning, Building, and Environmental Services Department. (Fiscal Impact: $20,737 annual expense; Building Inspection Fund; Budgeted; Discretionary)
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BACKGROUND
The Planning, Building, and Environmental Services (PBES) Department supports seven advisory bodies, including the Planning Commission, Airport Land Use Committee, Climate Action Committee, Zoning Administrator, Technical Advisory Group, Watershed Information and Conservation Council, and Drought Water Shortage Taskforce, along with several joint and ad-hoc meetings. The Administrative Secretary series (I and II) are classifications which can fulfill the clerk functions required to support these advisory bodies. Currently, the Administrative Secretary II allocation in being underfilled by a lower-level classification. To maintain appropriate levels of the clerking function, as well as other administrative support duties assigned to the team, PBES is requesting that a vacant Office Assistant II position be reallocated to an Administrative Secretary I classification.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
21400-00 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification |
An Administrative Secretary I is an appropriate classification to perform the required clerk duties related to the Brown Act which governs the official proceedings of commissions, committees, and boards. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The increased cost of salary and benefits for the remainder of the fiscal year is approximately $8,774. The annualized cost of salary and benefits is approximately $20,737 and will be budgeted for accordingly. |
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Consequences if not approved: |
Necessary clerk duties of several County commissions, committees, or boards will not be performed. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.