TO: Board of Supervisors
FROM: Christine Bricen᷉o, Chief Human Resources Officer
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Agreement No. 270123B with Claremont Behavioral Services, Inc, dba Claremont EAP.
RECOMMENDATION
title
Approve and authorize Agreement No. 270123B with Claremont Behavioral Services Inc., dba Claremont EAP, to continue providing the Employee Assistance Program. (Fiscal Impact: $125,000 Expense; General Fund; Budgeted; Discretionary)
body
BACKGROUND
The Employee Assistance Program (EAP) provides counseling services to County employees and their eligible dependents on a wide variety of issues including legal concerns, financial matters, and work/life referral services. Covered persons under this contract are entitled to five free counseling visits per incident with a licensed clinician. In addition, EAP provides on-site training seminars, consultation for County management staff, critical incident debriefing, and mediation/team building services for departments in need.
Claremont Behavioral Services, Inc., dba Claremont EAP (Claremont), was awarded a contract to provide EAP services to County employees and their eligible dependents effective January 1, 2014, with subsequent amendments. Claremont is regulated by the Department of Managed Health Care (DMHC), which requires DMHC-approved contract language in all agreements which are not contained in any of the contract amendments. The County participated in a competitive Request for Proposal process in April 2026, and Claremont EAP was again awarded the contract. This new contract adheres to DMHC requirements.
Requested Action: Approve and authorize Agreement No. 270123B with Claremont, for the initial term of July 1, 2026, through December 31, 2029, with a contract maximum of $125,000 annually.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
Yes |
|
Where is it budgeted? |
10220 Human Resources |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
Up to $125,000 annually depending on services rendered. |
|
Consequences if not approved: |
The County will not have a vendor to provide beneficial and highly utilized EAP services for County employees. |
|
Additional Information: |
County Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.