TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Leigh Sharp, Deputy Director of Public Works
SUBJECT: Approve amendments with City of American Canyon, City of Napa, and Town of Yountville to extend the term of respective Agreements for County-provided Animal Shelter services.
RECOMMENDATION
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Approve and authorize amendments to Agreement Nos. 200021B, 200022B, and 200023B with the City of American Canyon, the City of Napa, and the Town of Yountville, respectively, to extend the term of the agreements for County-provided animal shelter services to June 30, 2026 or until successful successor agreements are executed by the parties. (Fiscal Impact: $1,858,306 Revenue; Animal Shelter Fund; Budgeted; Discretionary)
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BACKGROUND
On October 13, 2009, Napa County entered into Professional Service Agreements with the City of Napa, the City of American Canyon, and the Town of Yountville (collectively referred to as “Agency Partners”) to provide animal shelter services with compensation based upon a direct allocation method whereby Agency Partners pay the County for costs associated with accepting and providing care, shelter, and other services for those animals brought to the Animal Shelter from their jurisdictions. The cost methodology was based on each jurisdiction’s population divided by the population of all the Agency Partners (population proportion). These Agreements were terminated as of June 30, 2019 and they were superseded with new Agreements that became effective on July 1, 2019. The new Agreements largely stayed the same but included minor modifications to the compensation methodology to allow the Animal Shelter to retain an agreed upon fund balance for unanticipated expenditures. The cost methodology continued to be based upon each jurisdiction’s population proportion. These Agreements will expire on June 30, 2025.
The Agency Partners are interested in continuing to receive animal welfare services from Napa County and negotiations for a new contract are underway. An important part of negotiations includes agreement on the compensation method. The Agency Partners expressed a need to analyze the current cost methodology and to explore alternative methods as part of negotiations. Given the complexities of Animal Shelter operations and variables that impact costs, the County and Agency Partners agreed that review by third party experts would be beneficial. As a result, County and Agency Partner staff worked together to prepare a scope of work and to request quotes for preparation of a cost allocation alternatives analysis for the Napa County Animal Shelter and Adoption Center. Through an inclusive process with Agency Partner staff, Matrix Consulting Group, Ltd. was selected as the consultant that would best meet the needs of the group. On December 17, 2024, the Board of Supervisors executed an agreement with Matrix Consulting Group, Ltd. and their work is currently underway. Their work will not be completed prior to June 30, 2025, so staff is requesting amendments to the service agreements with City of American Canyon, City of Napa, and Town of Yountville to extend the term of the agreements to June 30, 2026 or until successful successor agreements are executed.
Requested Action:
Approve and authorize the Chair to sign the following amendments related to County providing animal shelter services through June 30, 2026 or until such time successor agreements are executed:
1. Amendment No. 1 to Agreement No. 200021B with the City of American Canyon.
2. Amendment No. 1 to Agreement No. 200022B with the City of Napa.
3. Amendment No. 1 to Agreement No. 200023B with the Town of Yountville.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 5040, Subdivision 5040000 and 5040005 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Amendments to the agreements are needed for the County to continue to provide animal shelter services to the City of American Canyon, the City of Napa, and the Town of Yountville. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Revenue from the municipalities is budgeted in FY26. |
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Consequences if not approved: |
The status of Napa County providing animal shelter services to the municipalities would be in question. Municipalities could be required to seek alternative services. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 153878 (State CEQA Guidelines) and therefore CEQA is not applicable.