TO: Board of Supervisors
FROM: Meg Ragan, Chief Technology Officer - Information Technology Services
REPORT BY: Elena Guzmán, Staff Services Analyst II
SUBJECT: Agreement No. 260200B with AMS for CUBE Licenses
RECOMMENDATION
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Approve and authorize Agreement No. 260200B with AMS.NET for the purchase of 75 CUBE licenses with a 58-month term and an annual cost of $1,791. (Fiscal Impact: $1,791 Expense; Information Technology Services Fund; Budgeted; Discretionary)
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BACKGROUND
AMS.NET is the vendor the County uses for its telephony software licenses, annual technical support and Cisco Voice Over Internet Protocol (VoIP) telephone system. AMS.NET is an authorized vendor of Cisco software licenses.
Cisco CUBE (Cisco Unified Border Element) is the technology that connects the County’s internal phone system to outside carriers (public telephone network, SIP trunk providers, etc.). Cisco requires licensing based on concurrent call paths and the total number of licenses the County maintains ensures that staff, departments, and emergency lines all have the capacity needed to handle calls at peak times; these licenses allow the County to make and receive external phone calls securely and reliably. Without the CUBE licenses, the County’s call capacity may be impacted, resulting in busy signals, dropped calls, or the inability for outside parties to reach the County.
The total cost for 75 CUBE licenses is $8,657, which will be invoiced annually. Due to the aggregate total per fiscal year with the vendor, Board approval is required.
Requested Action:
Approve and authorize Agreement No. 260200B with AMS.NET for the purchase of 75 CUBE licenses in the amount of $8,657, invoiced annually at $1,791 for a 58-month term.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Information Technology Services (ITS), Fund 4200, Subdivision 42000-12 Telephony |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
These licenses are critical to the County’s telephone system in order ensure sufficient call capacity for daily operations, meetings, and emergency communication. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The annual cost will continue to be budgeted in ITS’ Communications Telephony subdivision and built into the Cost Allocation Plan. |
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Consequences if not approved: |
If not approved, the County may experience service disruption, and the call capacity may be impacted. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.