TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Second Amendment to Professional Services Agreement No. 170284B with Employee Relations, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 170284B with Employee Relations, Inc. increasing the maximum annual amount to $60,000 for the term effective July 1, 2024, through June 30, 2029, with an option to extend for two additional years through June 30, 2031, to conduct comprehensive employment background investigation services. (Fiscal Impact: $60,000 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
In 2006, the County began contracting with Employee Relations, Inc. to obtain pre-employment background investigative services on prospective employees. California State Association of Counties (CSAC) formally selected Employee Relations, Inc. in February 2011 through an RFP process to provide pre-employment background investigative services to its affiliated public agencies, including Napa County.
AB 1008 took effect January 2018 and prohibited employers from asking for and evaluating criminal history information on prospective candidates prior to a conditional offer being extended. Since then, the County has relied more heavily on the pre-employment background check process to ensure that prospective employees do not pose a reasonable risk to the County due to information found in a background check. The services offered by Employee Relations, Inc. provide critical background information including criminal history, education verification, checks of special licenses and certifications, former employment verification, reference checks, and credit checks.
Amendment No. 2 extends the contract term, increases the annual contract maximum amount from $40,000 to $60,000, and allows Human Resources to pay for services already rendered and to continue providing this critical service to hiring departments.
Requested Action:
1. Approve and authorize Amendment No. 2 to Agreement No. 170284B with Employee Relations, Inc. for a maximum annual amount of $60,000 for the term effective July 1, 2024, through June 30, 2029, with an option to extend for two additional fiscal years through June 30, 2031.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
General Fund |
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Is it Mandatory or Discretionary? |
Discretionary |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Services are used on an as-needed basis and will be budgeted for accordingly by Human Resources, not to exceed $60,000 annually. |
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Consequences if not approved: |
If the proposed contract amendment is not approved, the County will not be able to pay for services rendered or provide critical employment background checks for hiring departments. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 153798 (State CEQA Guidelines) and therefore CEQA is not applicable.