TO: Board of Supervisors
FROM: Christine Briceño, Chief Human Resources Officer
REPORT BY: Kevin Lemieux, Staff Services Manager
SUBJECT: Resolution Amending the Table and Index of Classes, Departmental Allocation List for the County Executive Office and Appropriate Personnel Policies, and Authorize a Budget Amendment
RECOMMENDATION
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Adopt a Resolution amending the Table and Index of Classes, the Departmental Allocation List for the County Executive Office, and appropriate personnel policies; and approve a Budget Amendment. (Fiscal Impact: $270,000 Expense; Information Technology Services Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Chief Technology Officer requested and collaborated with Human Resources to review the organizational structure of the Division. This process included studying existing and upcoming vacancies and assessing overall departmental staffing needs. Without increasing full-time equivalent positions, the requested actions provide additional critical support in the areas of information security, network operations, contract administration and oversight, and staff supervision.
The ITS budget does not have adequate available budget to cover increased salary and related benefits costs for the remainder of the fiscal year. This shortfall is due to recent retirement vacation payouts in ITS and increased salary and related benefits for proposed positions assuming January 2026 start dates, after utilizing the budgeted allocation from existing positions and salary savings from departmental vacancies.
The total budget increase of $270,000 in salaries and related benefits will be funded through use of ITS Administration subdivision’s available fund balance and salary savings accumulated throughout the year due to vacancies.
Requested Action:
1. Adopt a Resolution amending the Table and Index of Classes:
-Delete Deputy Chief Technology Officer - Infrastructure and Operations/Chief Information Security Officer and Deputy Chief Executive Officer - Chief Fiscal Officer and
-Add Deputy Chief Technology Officer - Infrastructure and Operations and Deputy Chief Executive Officer - Chief Budget Officer;
2. Amend the Department Allocation List:
-Delete one 1.0 FTE Digital Innovation Officer, and 1.0 FTE Deputy Chief Executive Officer - Chief Fiscal Officer in CEO Department and delete one 1.0 FTE Deputy CTO - Infrastructure and Operations/Chief Information Security Officer, one 1.0 FTE Senior Information Systems Specialist, and one 1.0 FTE Information Security Analyst in CEO ITS Division, and
-Add one 1.0 FTE Deputy Chief Executive Officer - Chief Budget Officer to the CEO Department, and one 1.0 FTE Deputy CTO - Infrastructure and Operations, two 1.0 FTE Information Systems Managers, and one 1.0 FTE Information Systems Supervisor to the CEO ITS Division; and
3. Authorize a Budget Amendment increasing appropriations in subdivision 4200000 ITS Admin, adding $110,000 to account 51130 - vacation payout and $128,000 to account 51100 salaries and benefits offset by the use of available fund balance; and, increase appropriations in subdivision 4200010 ITS Security, adding $32,000 to account 51100 - salaries and benefits offset by the use of available fund balance.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The requested action meets several needs within the ITS Division of the CEO’s Office by supporting upcoming projects, advancing departmental priorities, strengthening administrative oversight, and aligning with best practices for employee supervision and development. This staffing realignment supports Napa County’s Strategic Initiatives by strengthening organizational resilience, improving service delivery, and information security. The restructured positions decrease one 1.0 FTE in the CEO Department, and increases one 1.0 FTE in ITS, which results in net zero change to FTE Countywide. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The annualized net increase in salary and related benefits is approximately $110,000 and will be budgeted accordingly in Fund 4200 (ITS). |
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Consequences if not approved: |
Not approving this request would jeopardize the successful execution of departmental initiatives and negatively affect ITS service delivery and oversight. Without appropriate leadership capacity in information security, network operations, contract administration, and staff development, the Division would be unable to meet workload demands, maintain service quality, or support the County’s strategic priorities. |
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Additional Information |
County Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.