TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst II
SUBJECT: Professional Services Agreement with Marquee Fire Protection, LLC dba Marquee Fire Protection
RECOMMENDATION
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Approve and authorize Agreement No. 250008B with Marquee Fire Protection, LLC dba Marquee Fire Protection to provide inspection, testing, and maintenance services of the County’s fire sprinkler systems and equipment for the term July 1, 2024 through June 30, 2027, with two one-year automatic renewal options.
(Fiscal Impact: $102,235 Expense; Various Funds; Budgeted; Discretionary)
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BACKGROUND
Today’s action will approve a professional services agreement with Marquee Fire Protection, LLC effective July 1, 2024, with a maximum compensation amount of $77,235 for routine services and $25,000 for non-routine services for a total of $102,235 per fiscal year in years 1-3, with the option for automatic renewal for years 4-5 with a maximum compensation amount of $85,143 for routine services and $30,000 for non-routine services for a total of $115,143 per fiscal year.
Napa County’s current agreement for fire sprinkler systems services is expiring as of June 30, 2024. As part of a competitive procurement process for contracted professional fire sprinkler systems testing, inspection, and maintenance services and in accordance with County purchasing policy, County staff issued a Request for Proposal (RFP) on February 15, 2024. Six companies submitted proposals in response to this RFP. The proposals were scored according to predetermined weighted criteria: company history, experience, qualifications, approach to scope of work, and pricing. Marquee Fire Protection distinguished themselves as the most qualified company and was selected by the panel to provide Napa County with fire sprinkler systems services.
Marquee Fire Protection is not a local vendor.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
It is included in the recommended budget in various department budgets that receive the service (Funds 4300, 1360, 2002, 2004, 2100, 5010, 5020) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Procurement of contracted fire sprinkler systems testing, inspection, and maintenance services at County facilities. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
This agreement will continue to be budgeted in future fiscal years in the affected funds. |
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Consequences if not approved: |
There will not be contracted fire sprinkler systems services at County facilities placing the County at risk of being out of compliance with the standards set forth by the National Fire Protection Association (NFPA) and required by the California Office of the State Fire Marshal in the California Code of Regulations. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.