TO: Board of Supervisors
FROM: Amanda Gibbs, Chief Probation Officer
REPORT BY: Ferlyn Buenafe, Probation Administrative Manager
SUBJECT: Budget Amendment and Capital Asset Purchase of LiveScan System
RECOMMENDATION
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Authorize the purchase of a capital asset for a LiveScan fingerprinting system from IDEMIA, for the replacement of the existing system located at Probation’s Juvenile Hall; approve a sole source, waiver of competitive bidding, and approve a Budget Amendment with appropriation authority for the Probation department. (Fiscal Impact: $30,600 Expense; Sheriff’s Fingerprint Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The LiveScan system located in the Juvenile Hall was purchased in 2020 and has reached its shelf life and replacement is needed. Based on California’s Title 15 regulations, which provide minimum standards for juvenile facilities, Juvenile Halls are required to fingerprint and digitally photograph every youth upon booking. This is a mandatory part of the intake process.
Funding for the purchase of the LiveScan is provided from the Sheriff's Fingerprint ID Special Revenue Fund. Funds must be used for the purchase, operation and maintenance of automated mobile and fixed location fingerprint equipment.
The purchase price includes a one-year warranty.
Requested Actions:
1. Authorize the purchase of a LiveScan fingerprint system for the Juvenile Hall and establish a fixed asset.
2. Approve a Budget Amendment for the purchase of a capital asset in the amount of $30,600
a. Increase appropriations $30,600 in the Probation budget (Fund 1000, Subdivision 1421000, Account 55400) to purchase the equipment, offset by an increase in the Transfer In from the Sheriff’s Fingerprint Fund for the same amount; and
b. Increase appropriations by $30,600 in the Sheriff’s Fingerprint Fund Transfers Out (Fund 2420, Subdivision 1360051, Account 56100) to allow the transfer of funds.
3. A waiver of competitive bidding requirements and sole source award for the purchase of a LiveScan fingerprinting systems from IDEMIA for a total of $30,600 pursuant to County Ordinance Code 2.36.090.
4. Disposal of the current LiveScan fingerprint system (Asset 101121, Tag 27899) when the equipment is replaced.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
If the Board approves this item, the LiveScan will be budgeted in Probation’s Juvenile Hall - 1421000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Title 15 regulations, enforced by the Board of State and Community Corrections (BSCC) require Juvenile Halls to fingerprint every youth booked into the facility as part of intake and detention procedures. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The first-year warranty is included in the purchase. The warranty subscription for subsequent years will be budgeted accordingly in the Probation Budget, 1421000. |
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Consequences if not approved: |
The current LiveScan will not be serviceable due to its expiration of useful life. |
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Additional Information |
The Sheriff’s Fingerprint ID Non-Operating Fund uses proceeds from vehicle licensing fees for fingerprinting equipment and processing. The Sheriff’s Office supports using the Non-Operating Fund to purchase Probation’s LiveScan system. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.