TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Liang Chin Su, Assistant Engineer
SUBJECT: Approval of Amendment No. 2 to Agreement No. 250313B with Nacht & Lewis Architects, Inc., for the Fifth Street Garage and Napa Library Maintenance Project, PW 25-13
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 250313B with Nacht & Lewis Architects, Inc., to increase the contract maximum amount from $330,900 to $367,700 to provide construction support services for the Fifth Street Garage and Napa Library Maintenance Project, PW 25-13. (Fiscal Impact: $36,800 Expense; Library Fund; Budgeted; Discretionary)
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BACKGROUND
The Napa County Library Main Branch was the result of the efforts of a group of 19th-century young men who called themselves “The Excelsior Club.” They developed a small collection over the years to serve the Napa community, and that collection was taken over by the City of Napa in 1885. In 1901, George E Goodman donated a building for housing the library-the Goodman Library-which served the citizens of Napa for 60 years. In 1916, the State of California passed legislation that allowed counties to establish free public libraries, and the Napa County Board of Supervisors then established the Napa County Free Library, located just three blocks from the Goodman Library in downtown Napa. In 1963, the Napa City Library merged with the Napa County Free Library. To better serve the growing service area, and with a combination of funds from the library, the Friends of the Library, and federal and local grants, the current library on Coombs Street was built in 1974 and expanded in the 1990s. Overall, the facility functions well but shows signs of paint failure, efflorescence at the concrete head of windows (indicating moisture), and minor concrete cracking.
On February 4, 2025, the Board authorized a professional services agreement (PSA) with Nacht & Lewis Architects, Inc., (N&L) who was selected in 2022 through 2027 for on-call architectural services, for a not to exceed maximum of $309,800 (this amount included design for the Fifth Street Parking Garage but that project will be bid separately) to perform site investigation and provide design and construction documents. The project will rehabilitate the exterior envelope of the library which includes but is not limited to repainting and the repair of sealants, concrete, and plaster as well as replacing exterior library signage. On May 20, 2025, the Board approved Amendment #1 with Nacht & Lewis to increase the contract maximum to $330,900 to design the necessary electrical work to install security cameras at the Fifth Street Garage.
On June 23, 2026, the Board of Supervisors approved the plans and specifications and authorized to advertise for sealed bids and bids were opened on July 23, 2026. On August 11, 2026, the Board of Supervisors awarded a construction contract to CRE Construction Group, Inc. for their low base bid of $238,663.
The original PSA did not include construction support services, which are necessary for N&L to review project submittals, respond to requests for information (RFIs), and conduct site visits to verify that the work conforms to the project plans and specifications. Approval of Amendment No. 2, in the amount of $36,800, will compensate N&L for providing these additional services, including reviewing product data and ensuring satisfactory completion of the project. Budget previously allocated to the project is sufficient to compensate for N&L’s services therefore no additional budget amendment is required at this time.
Requested Actions:
1. Approve and authorize Amendment No.2 to Agreement No. 250313B with Nacht & Lewis Architects, Inc. for $36,800 to increase the maximum not to exceed amount to $367,700 to provide construction support services for the Fifth Street Garage and Napa Library Maintenance Project, PW 25-13.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
The project is budgeted in Fund 5020, Dub-Division 5020500, Project 25028 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval is needed to ensure completion of construction |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction will finish in FY 26-27 with no future impacts beyond building maintenance as necessary |
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Consequences if not approved: |
The project may not be conformed to project plans and specifications |
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Strategic Pillar |
Build healthy, connected communities |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.