TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Dewey Phan, Assistant Engineer
SUBJECT: Reject all Bids and authorize the Director of Public Works to re-advertise the “Mt. Veeder Road MPM 3.5, RDS 25-18” Project
RECOMMENDATION
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Reject all Bids and authorize the Director of Public Works to re-advertise for sealed bids and opening of the bids at a time, date and location to be published by the Director of Public Works pursuant to Sections 20150.9 and 20150.8, respectively, of the Public Contract Code for the Mt. Veeder Road MPM 3.5, RDS 25-18 project. (No Fiscal Impact)
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BACKGROUND
On November 20, 2024, a 72-hour storm event caused slides at Mount Veeder Road mile post markers (MPM) 3.5. Additional slides occurred at Mount Veeder in February of 2025 when a new significant storm hit the county. After approving some funding and design for the repairs, the Board authorized advertising for the project on May 6, 2025, and the Public Works staff opened bids on June 12, 2025, with the total bids listed below:
E.E. Gilbert Construction, Inc. Martinez, CA $1,374,664
Maggiora & Ghilotti, Inc. San Rafael, CA $1,596,614
Ground Control, Inc. San Francisco, CA $1,690,018
Rege Construction, Inc. Cloverdale, CA $1,702,195
Rehak General Engineering LLC Auberry, CA $1,732,014
Vaca Valley Excavating & Trucking Vacaville, CA $1,746,808
Gordon N. Ball, Inc. Walnut Creek, CA $1,984,395
Steelhead Constructors JV Redding, CA $2,099,713
In reviewing the bids and the project schedule, staff determined that it is in the best interests of the County to reject all bids, re-advertise the project with revisions to schedule, and to target award at the July 22, 2025 Board of Supervisors meeting.
Requested Actions:
1. Reject all Bids and authorize the Director of Public Works to re-advertise for sealed bids and opening of the bids at a time, date and location to be published by the Director of Public Works pursuant to Sections 20150.9 and 20150.8, respectively, of the Public Contract Code for the Mt. Veeder Road MPM 3.5, RDS 25-18 project.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The repairs are needed to prevent further damage and ensure public safety |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Funding will be needed in FY 24-25 or FY 25-26 for final design, permitting and construction. Permits may require mitigation planting and monitoring for up to 10 years after construction completion. |
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Consequences if not approved: |
More of the roadway could be lost potentially locking residents in and result in a major disruption to traffic flow in the area |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR § 15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B].