TO: Board of Supervisors
FROM: Oscar Ortiz, Sheriff/Coroner/Deputy Director of Emergency Services
REPORT BY: Brieanna Jones- Emergency Services Officer
SUBJECT: Resolution Approving FY25 Emergency Management Performance Grant
RECOMMENDATION
title
Adopt a Resolution to participate in and accept the Fiscal Year 2025 Emergency Management Performance Grant, and to designate signing authority for support of emergency preparedness efforts; establish a capital asset; and approve a Budget Amendment. (Fiscal Impact: $148,113 Revenue and Expense; General Fund; Not Budgeted; Discretionary).
[4/5 vote required]
body
BACKGROUND
The Fiscal Year 2025 (FY2025) Emergency Management Performance Grant (EMPG) program plays an important role in implementing the National Preparedness System. It supports efforts to assist state, local, tribal, and territorial governments in preparing for all hazards, as authorized by Section 662 of the Post Katrina Emergency Management Reform Act (6 U.S.C. § 762) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. §§ 5121 et seq.). Title VI of the Stafford Act authorizes Federal Emergency Management Agency (FEMA) to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions.
The State of California’s Governor's Office of Emergency Services (Cal OES), annually allocates and administers federal funds through the State’s EMPG Program for the purpose of improving emergency management capabilities at the state, local and tribal levels. Cal OES has allocated to the Napa County Office of Emergency Services $148,113 in EMPG funds, for the period of July 1, 2025, through June 30, 2027, to strengthen the County’s ability to plan for, prevent, protect from, mitigate against, respond to, and recover from emergencies, disasters, crimes, and terrorist events. On October 1, 2025, the County Office of Emergency Services (OES) notified the State of Cal OES of its intention to participate in the FY2025 Emergency Management Performance Grant and accept the award amount of $148,113.
The FY2025 EMPG program funds will be used to support the OES emergency management capabilities and the projects chosen for funding this year were developed by Napa County OES and are based on its assessment and prioritization of the operational need for planning and training with input from stakeholders throughout the county.
The Office of Emergency Services FY2025 EMPG expenditure plan is enumerated here:
• Project A - Emergency Management Software ($30,000) This software will allow increased interaction with the public during disasters as well as communicate better with jurisdictions within Napa County’s Emergency Operations Centers.
• Project B - Deployment Barrier System ($58,113) The deployment barrier system will allow protection in congested areas by tourists and residents of Napa County while allowing for flow of traffic when needed but blockages to roadways where we need to harden the flow of traffic.
• Project C - Training and Exercise for Reunification - ($60,000) It is important and vital that OES continue training with county staff and jurisdictions within Napa County on various exercise scenarios. Reunification is an area of training that has not yet been exercised but preliminary planning has been done, and this will further the development of plans and training which poses a complex and challenging operation during large incidents.
The grant terms require the County to purchase the equipment and services prior to receiving reimbursement from the EMPG grant funds. Participation in the EMPG program requires a dollar-for-dollar match (cash or third-party in-kind contributions), and it is a reimbursement grant, which requires the County to purchase services and equipment prior to receiving reimbursement from the EMPG grant funds. Napa County OES verified reimbursement eligibility, however, prior to making the expenditure.
Napa County’s award and therefore, match requirement, is $148,113. The Office of Emergency Services intends to fulfill the match obligation by using the following general funded emergency preparedness-related expenditures already budgeted in OES Operations (Org 1380000) FY26-27 budget:
• Emergency Preparedness Volunteer Coordinator Contract Fee - These are contracts Napa County OES manages for emergency preparedness, disaster recovery, donation and volunteer management.
• Public Awareness/Emergency Notification Local Vendor Contract Fee - This contract helps Napa County to deliver timely messages to the public regarding actions to take during an emergency.
• Office of Emergency Services Satellite Services Fee - This is a valuable resource to Napa County OES and other agencies within Napa County as it allows us to work in more rural areas within the concern for disruption in services.
Napa County OES manages and coordinates the program projects. The Undersheriff may initiate reallocation of certain expenses to meet the needs of specific projects. Napa County OES will, as required by 2 CFR 200.313, subd. (d), physical inventory equipment purchased with FY2025 EMPG funds every two years and maintains appropriate inventory records.
Requested Actions:
1. Adopt a resolution approving participation in the federally funded Fiscal Year 2025 Emergency Management Performance Grant for the period of July 1, 2025, through June 30, 2027, for a maximum amount of $148,113.
2. Approval of a Budget Amendment increasing appropriations for the Emergency Services Grants subdivision professional services (Org 1380005, Obj 52490, 53415, and 55400) budget by $148,113 with offsetting revenues from Fiscal Year 2025 EMPG funding.
3. Establishment of a capital asset for the deployment barrier system in the amount of $58,113 (Org 1380005, Obj 55400).
4. Delegating signing authority to the Assistant Chief Executive Officer and the Undersheriff to accept and administer the program funds, including executing the agreement and any subsequent amendments, modifications which are within budget appropriations.
FISCAL IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
Where is it budgeted? |
To be budgeted in OES Grants Budget - 1380005 |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
FY2025 EMPG grant funds will reimburse the grant budget upon completion of the grant’s performance period. |
|
Is the general fund affected? |
Yes |
|
Future fiscal impact: |
Funding will be budgeted each year for two years in the OES Grants Budget 1380005 (FY26-27, FY27-28). |
|
Consequences if not approved: |
If not approved, OES will not participate in FY25 EMPG. |
|
Additional Information: |
Strategic Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code
of Regulations, title 14, section 15378 (State CEQA Guidelines) and, therefore, CEQA is not applicable.