TO: Board of Supervisors
FROM: Amanda Gibbs, Chief Probation Officer
REPORT BY: Ferlyn Buenafe, Probation Administrative Manager
SUBJECT: Probation Budget Amendment
RECOMMENDATION
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Approve a Budget Amendment to reallocate appropriations in the amount of $150,000 for salaries in Probation’s Juvenile Hall to cover the payroll for the remainder of the fiscal year. (Fiscal Impact: $150,000 Expense; General Fund; Reallocation of Budget between Divisions; Discretionary)
[4/5 vote required]
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BACKGROUND
The Juvenile Hall subdivision does not have ample budget authority to cover anticipated Salaries and Wages by fiscal year-end. Probation is requesting an increase in budget authority due to the following unanticipated expenditures:
1. The Juvenile Hall Counselor classification series incurred a 5.5% equity increase in March.
2. The Juvenile Hall Counselor classification has been designated as “hard-to-fill” and Probation received approval to offer a $15,000 hiring incentive/signing bonus to 3.0 FTE hired. Half of the signing bonus was paid in this fiscal year.
3. Although the Juvenile Hall Counselor classifications are fully staffed, overtime continues and is necessary. Overtime hours are utilized to cover shifts for staff on extended medical leaves, mandatory staff training and general absences such as sick leave and vacations, while also ensuring the Department meets mandated staffing ratios based on the youth population.
This request is to reallocate unused appropriations from Division 14220 - Probation Juvenile Court Wards to increase appropriations in Division 14210 - Probation Juvenile Hall, resulting in no effect to the General Fund.
Requested Action:
Approve a Budget Amendment for the following:
a. Increase Salary & Wages appropriations by $150,000 in the Probation Juvenile Hall Fund (Fund 1000, Subdivision 1421000, Account 51100); and
b. Decrease Support and Care of Persons appropriations by $150,000 in the Probation Juvenile Court Wards Fund (Fund 1000, Subdivision 1422000, Account 53500).
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Reallocation of unused budget in Division 14220 - Probation Juvenile Court Wards |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
A budget adjustment is needed to increase budget authority in Probation’s Juvenile Hall for anticipated salary and benefit expenditures for the remainder of the fiscal year. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None, this amendment is for fiscal year 2025-26 |
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Consequences if not approved: |
The Juvenile Hall budget will not have sufficient funds availability for expected salaries and benefits to be incurred for the remainder of the fiscal year. |
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Additional Information |
Strategic Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.