TO: Board of Supervisors
FROM: Jason Martin, Deputy County Fire Chief
REPORT BY: Stacie McCambridge, Staff Services Manager
SUBJECT: Sole Source Award for Two Type I Engines
RECOMMENDATION
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Approve a waiver of competitive bidding requirement and provide a sole source award to Golden State Fire Apparatus due to technical compatibility requirements. (Fiscal Impact: $2,800,000 Expense; Fire Fund; Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Fiscal Year 2024-2025 Recommended Budget (2100) included $2,800,000 for two Type I Engines. The County Fire Department would like to purchase the two new apparatus from Golden State Fire Apparatus/Pierce Manufacturing without securing competitive bids.
The Department has established Pierce brand engines as standard firefighting equipment as these engines have proven to be more reliable and less expensive to maintain than other manufacture’s engines. Service records indicate that the Pierce engines have fewer maintenance problems and, consequently, fewer out-of-service hours and maintenance costs. Standardizing equipment enables the Department to standardize the training to increase efficiencies during emergency operations and standardize maintenance software and required equipment.
Requested Actions:
1. Approve a waiver of competitive bidding requirements and provide a sole source award to Golden State Fire Apparatus for the purchase of two new Pierce Type I Engines in the amount of $2,800,000 pursuant to County Ordinance Code section 2.36.090 due to technical compatibility requirements.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fire Protection Budget (2100) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Current fire apparatus owned and operated by the County Fire Department is manufactured by Golden State Fire Apparatus/Pierce. The Department would like to purchase the replacement engines from Golden State Fire Apparatus/Pierce. This aids in standardizing equipment and training to increase efficiencies during emergency operations and standardizes the maintenance software/equipment required. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The cost of maintaining the apparatus would be supported by the Fire Protection Fund (2100). |
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Consequences if not approved: |
The Department would go through the standard bidding process and run the chance of not having standardized equipment. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.