TO: Board of Supervisors
FROM: Amanda Gibbs, Chief Probation Officer
REPORT BY: Ferlyn Buenafe, Probation Administration Manager
SUBJECT: Agreement No. 270024B with Lexipol, LLC.
RECOMMENDATION
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Approve and authorize Agreement No. 270024B with Lexipol, LLC for the term July 1, 2026 through June 30, 2029, with a total contract maximum of $69,500 to review, revise, and create department policies and procedures. (Fiscal Impact: $22,025 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
Lexipol policy and procedure services began in Fiscal Year 2020-2021 with Probation. The Department does not have the resources and legal expertise to maintain a Policy Manual which needs creation, revision, and implementation to limit risk and enhance personnel safety.
Lexipol provides fully developed, updated, state-specific policies based on nationwide standards and best practices while incorporating state and federal laws and regulations where appropriate. Lexipol's services include Daily Training Bulletins (DTBs) which are designed to help staff learn and apply the Department's policy content through 2-minute training exercises that entail:
• Scenario-based training that ties policy to real-world application
• Understanding and retention of policy content is improved via a singular focus on one distinct aspect of the policy
• Each DTB includes a question that confirms the user understands the training objective
• DTBs can be completed via computers, smartphones, tablets, or other mobile devices
• Reports show DTB completions by staff member and topic.
The contract maximum for each fiscal year is as follows:
Fiscal Year 2026-2027: $22,025
Fiscal Year 2027-2028: $23,126
Fiscal Year 2028-2029: $24,282
Requested Action:
Approve and authorize Agreement No. 270024B with Lexipol, LLC. for the term July 1, 2026 through June 30, 2029, with a contract maximum of $69,500.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Probation, 1420000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Policies that are out of date, non-compliant or lacking could result in plaintiff award. The request for professional services in policy development and implementation is pre-emptive and may prevent successful civil litigation with matters related to Probation operations. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
With a three-year term, subsequent fiscal years will be budgeted accordingly. |
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Consequences if not approved: |
The department will not be in compliance with current legislation, policy and practice. |
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Additional Information |
Strategic Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.