TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Frank Lucido, Engineering Manager
SUBJECT: Approve Professional Service Agreements with ADKO Inc., and Budget Amendment for the “Mount Veeder mile post marker (MPM) 3.5 Repair Project”, PW 25-18 and the “Mount Veeder MPM 5.2 Repair Project”, PW 25-19
RECOMMENDATION
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Approve and authorize Agreement No. 250321B for a contract maximum of $265,263, and Agreement No. 250322B for a contract maximum of $261,333, with ADKO Engineering Inc., for the Mount Veeder MPM 3.5 and Mount Veeder MPM 5.2 Slide Repair projects, respectively; and approve a Budget Amendment. (Fiscal Impact: $616,596 Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
On November 20, 2024, a 72-hour storm event started at Napa County that eventually caused two slides on Mount Veeder. The slide at MPM 3.5 has partially damaged a lane while the slide at MPM 5.2 has completely damaged a lane. Both sites are currently able to accommodate 1-way traffic. Heavy rain that occurred in early February of this year has caused additional movement and until April there is risk of further damage at both sites. The estimated cost to repair the damage is just over $2 million at each site, however until geotechnical drilling, surveying and initial design is complete this number can vary.
Requested Actions:
1. Approve and authorize Agreement No. 250321B for a contract maximum of $265,263 with Adko Inc. for the Mount Veeder MPM 3.5 project;
2. Approve and authorize Agreement No. 250322B for a contract maximum of $261,333 with Adko Inc. for the Mount Veeder MPM 5.2 project;
3. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfer-Out appropriations by $315,263 in the Capital Improvement Projects Fund, (Fund 3000, Sub-Division 3000000, Account 56100) offset by use of its available fund balance to fund project 25021;
b. Increase Construction Services appropriations by $265,263 in project 25021 (Fund 2040, Sub-Division 2040500, Project 25021, Account 52360) offset by a Transfer-In revenue from the Capital Improvement Projects Fund;
c. Increase Engineer Services appropriations by $50,000 in project 25021 (Fund 2040, Sub-Division 2040500, Project 25021, Account 52145) offset by a Transfer-In revenue from the Capital Improvement Projects Fund; and
4. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfer-Out appropriations by $301,333 in the Capital Improvement Projects Fund, (Fund 3000, Sub-Division 3000000, Account 56100) offset by use of its available fund balance to fund project 25022;
b. Increase Construction Services appropriations by $261,333 in project 25022 (Fund 2040, Sub-Division 2040500, Project 25022, Account 52360) offset by a Transfer-In revenue from the Capital Improvement Projects Fund;
c. Increase Engineer Services appropriations by $40,000 in project 25022 (Fund 2040, Sub-Division 2040500, Project 25022, Account 52145) offset by a Transfer-In revenue from the Capital Improvement Projects Fund.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The repairs are needed to prevent further damage and ensure public safety |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funding will be needed in FY 24-25 for final design, permitting and construction. Permits may require mitigation planting and monitoring for up to 10 years after construction completion. |
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Consequences if not approved: |
More of the roadway could be lost potentially locking residents in and result in a major disruption to traffic flow in the area. |
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Additional Information |
None |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed project action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.