TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Sonja El-Wakil - Associate Engineer
SUBJECT: Amendment No. 2 to Professional Services Agreement 230190B with Miller Pacific Engineering Group
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 230190B with Miller Pacific Engineering Group to increase the contract amount by $100,000 for a new annual on call maximum of $850,000. (Fiscal Impact: $100,000 Expense; Budgeted; Various Budgets; Discretionary)
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BACKGROUND
On July 1, 2022, Napa County solicited requests for qualifications (RFQ) for professional services needed to support various projects. After ranking and interviewing, the County awarded an on-call professional service agreement (Agreement) to Miller Pacific Engineering Group (MPEG) for testing, inspection, geotechnical engineering, and related services with a maximum compensation of $500,000 per fiscal year.
On April 18, 2023, the Board of Supervisors approved Amendment No.1 to the Agreement, adding additional support for several emergency storm repairs to the already large number of projects that were in the works, through an increase in the annual not to exceed compensation from $500,000 to $750,000 per fiscal year. Since that time, additional unforeseen work has prompted the need for services during night shifts, as well as additional meetings due to complexities in construction. Funding for the additional annual compensation is accounted for when funding capital improvement projects, therefore, no additional funding is required for this increase in annual maximum compensation. MPEG, and in particular Mike Morisoli, has been invaluable in responding to storm damage, accommodating unusual shift work, and engineering services during complications that arise during construction.
Today’s action will increase maximum annual compensation by $100,000 for a new maximum of $850,000 per Fiscal Year effective June 1, 2024.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Various Capital Improvement Budgets |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The proposed Professional Service Agreement Amendment will provide essential technical services for various Napa County Public Works projects in design and construction. |
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Is the general fund affected? |
No |
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Consequences if not approved: |
Civil, Geotechnical, materials testing, and inspections services will not be provided, delaying projects planned and in progress. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulation 15378 (State CEQA Guidelines) and, therefore, CEQA is not applicable.