TO: Board of Supervisors
FROM: Brieanna Jones for Oscar Ortiz, Sheriff - Coroner, Deputy Director of Emergency Services
REPORT BY: Gillian Gallagher, Staff Services Analyst I
SUBJECT: Surplus, Removal from Capital Asset List, and Disposal of Capital Asset Nos. 101785, 101786, 101787, Shower Trailers.
RECOMMENDATION
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Approve and authorize declared Capital Asset Nos. 101785, 101786, 101787, shower trailers, to be surplus, removed from the capital asset list and sold at public auction. (Fiscal Impact: Increased Revenue; General Fund; Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Napa County Office of Emergency Services (OES) fulfills five key missions: Prevention, Preparedness, Mitigation, Response and Recovery. OES works diligently throughout the year on Prevention, Preparedness and Mitigation throughout Napa County. Response and Recovery are the reactive operations triggered by disasters.
As part of response efforts, OES provides shelters for those displaced or otherwise impacted by disasters. While some shelter locations are predesignated, others are selected based on the specific incident. If a shelter needs to be constructed, OES oversees these efforts in conjunction with local, county and state organizations.
In 2020, OES purchased three shower trailers to support multiple activations during this period (LNU Lighting Complex, Glass Fire, COVID-19). At the time, purchasing the units proved more cost-effective than renting. Supplies during this period were also difficult to access through local vendors.
As a general practice, OES attempts to fully depreciate assets before declaring them as surplus. Conversely, assets that are too costly to maintain are declared surplus and disposed of before they fully depreciate.
OES currently has three shower trailers, each with book value of $6,185.25 and Capital Asset Nos. 101785, 101786, 101787, which are too costly to operate and maintain. In addition, the trailers require direct access to septic systems and water utilities, which significantly limits deployment options.
California Code section 25363 authorizes the Board of Supervisors, upon a four-fifths (4/5) vote, to sell at public auction, and convey to the highest bidder, for cash, any property belonging to the County and not required for public use.
Requested Actions:
1. Declare certain capital assets as surplus and no longer required for public use; and
2. Authorize the Auditor Controller to remove these surplus assets from the capital asset listing; and
3. Authorize the sale of capital asset surplus at a public auction.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Emergency Services Operations Budget - Org 1380000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
OES has limited availability to deploy assets and the cost of storing and maintaining them outweighs the benefit. Trailers to support OES needs are still available for rent should a shelter need them. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Currently budgeted. |
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Consequences if not approved: |
If not approved, OES would still manage these assets but with limited availability to deploy while budgeting for storage and maintenance. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA guidelines) and therefore CEQA is not applicable.