TO: Members of the Governing Board
FROM: Christopher Silke - District Engineer
REPORT BY: Sarah Geiss - Supervising Staff Services Analyst
SUBJECT: Increase Revenue Project 22009 Sustainable Water Supply
RECOMMENDATION
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Approve a Budget Amendment transferring $14,516 by increasing appropriations remaining in Lake Berryessa Resort Improvement District Project 22015 “Water Plant Generator Replacement” and increasing revenue in Project 22009 “Sustainable Water Supply.” (Fiscal Impact: Net Zero; Lake Berryessa Resort Improvement District; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Water Treatment Plant Generator Project, LB 22-04, included the purchase and installation of a replacement standby generator located at the District's Water Treatment Plant and Main Sewer Lift Station parcel. The on-site generator allows the District to continue providing uninterrupted water and sewer utility service for the Berryessa Estates community in the event of extended PG&E power outages, which have increased in frequency over the past few years due to Public Safety Power Shutoffs (PSPS) and wildfire activity nearby the community. The purpose of the project was to replace the existing generator that was near the end of its useful life.
On October 18, 2022 the Governing Board approved Agreement No. 230185B with GEMS Environmental Management Services, Inc for $175,351. The amount of the contract exceeded the American Rescue Plan Act (ARPA) appropriations requiring the approval of a Budget Amendment increasing revenue in Project 22015 by $100,000 from the LBRID Operations Fund to cover costs of staff labor necessary to manage the project and additional costs of construction services above ARPA appropriations. During the same action, the LBRID Operations Fund was increased by $100,000 from the LBRID Sustainable Water Supply Project (22009). Project 22009 is funded by a $2.58M Cal OES grant from 2022 with the sole purpose of funding projects that will maintain water supply for the District and its customers - including the additional funds needed to fully fund the Water Plant Generator Replacement (Project 22015).
Project 22015 is 100% complete and all expenses have been paid, the remaining funds totaled $14,515.35 have been returned to LBRID Operations Fund and is to be transferred back into the LBRID Sustainable Water Supply Project (22009).
Requested Actions:
1. Approval of Budget Amendment for the following (4/5 vote)
a. Increase appropriations in the amount $14,516 for Intrafund Transfers-Out (LBRID Sub-division 5220000, Project 22015, Account 57900);
b. Increase revenue in the amount of $14,516 for Intrafund Transfers-In (LBRID Sub-division 5220500, Project 22009, Account 49900)
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Water Plant Generator Replacement Project is complete, and a budget amendment is necessary to return the remaining funds to the operations budget. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
Funds would not be returned to the original funding source. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.