TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Andrea Salter - Staff Services Analyst
SUBJECT: Amendment 6 to Lease Agreement 170064B for 1834 Soscol Avenue, Suite A
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 6 to Lease Agreement No. 170064B with James B. Duncan and Nancy A. Duncan for County’s use of space located at 1834 Soscol Avenue, Suite A, within the City of Napa, extending the term through January 31, 2025 and increasing the monthly rent by 3%, for a new monthly rent of $3,776, for the term February 1, 2024 through January 31, 2025, to continue to operate an Evening Reporting Center for youth for the Napa County Probation Department.
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EXECUTIVE SUMMARY
Approval of Amendment No. 6 to Lease Agreement No. 170064B will allow the Napa County Probation Department to continue to operate an Evening Reporting Center (ERC) for youth at its current location. The ERC serves as a community-based alternative to detention in Juvenile Hall and provides supervision to medium to high-risk youth between the ages of 14 and 17 years old.
The lease currently expires on January 31, 2024. Amendment No. 6 will extend the term of the lease through January 31, 2025, with a monthly rental fee of $3,776 per month for the term February 1, 2024 through January 31, 2025.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Probation Department Budget (Fund 1000, Subdivision 1420000; funded by the Youthful Offender Block Grant (YOGB)) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This item is discretionary in that there is no mandate to spend funds in this manner. However, the Board of State and Community Corrections has allocated State realignment funds, Youth Offender Block Grant (YOBG), to the County for the provision of rehabilitative and supervision services to youthful offenders. These funds will continue to be used for leased space to provide services to medium- to high-risk youth in the community. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Appropriations will be budgeted accordingly in future fiscal years. The Department anticipates funding to continue from State realignment funds. Prior to the end of the lease extension, the Department will reassess program needs and reevaluate the lease term. |
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Consequences if not approved: |
If this item is not approved, the Probation Department will not be able to use these funds to provide highly structured evidence-based programming and pro-social services to medium- to high-risk youthful offenders. It would be difficult to find an alternative location to serve these youth after school hours that meets the size, function, and location needs of the Department. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
The Evening Reporting Center (ERC) serves medium- to high-risk youth between the ages of 14 and 17 and is a collaborative program between the Probation Department and Aldea Children and Family Services, a local non-profit agency. The program is a community-based alternative to detention and provides evidence-based programming and pro-social activities after school and into the evening. The Youthful Offender Block Grant (YOBG) program provides funding to county probation, mental health, and drug and alcohol services to serve youthful offenders. The Probation Department expects to continue receiving State funding to pay for the rent and utilities associated with the lease agreement to operate an ERC for juvenile youth. The ERC program focuses on strengthening the ability of youth to achieve positive outcomes.
On January 24, 2012, The Board approved Lease Agreement No, 7714, now known as Agreement No, 170064B, with James B. Duncan and Nancy A Duncan for space located at 1834 Soscol Avenue. The current lease agreement expires on January 31, 2024. Approval of Amendment No, 6 will extend the lease term through January 31, 2025, with an increase in the monthly rental fee starting February 1, 2024, from $3,666 to $3,776. In negotiating the extension, the County reviewed current market rental rates, including the rates of similar properties within the complex, as well as the YOBG funding constraints. Public Works staff negotiated with the owner to maintain reasonable rental fees with consensus from the Probation Department. The property owner was willing to accept less than the August, 2023 Consumer Price Index (CPI-U), San Francisco-Oakland-Hayward, CA, 12-month percentage change of 3.4% and accepted a 3% increase.
In addition to the base rent, a monthly pro-rata share of the building operating expenses, including repairs, maintenance, utilities, property taxes and insurance equal to 11.186%, which is based on the proportion of the space leased compared to the total leasable space in the building, will be charged. Currently, the monthly pro-rata share is $1,523 per month.