TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Jonathan Delacruz, Assistant Engineer
SUBJECT: Creation of new Capital Improvement Project (CIP) Juvenile Justice Center Fencing, PW 22-37 and Budget Transfer
RECOMMENDATION
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Director of Public Works requests the following actions regarding the Juvenile Justice Center Fencing project (4/5 vote required):
1. Creation of a new Capital Improvement Project (CIP) (Fund 3000, Org 3000503) for the Juvenile Justice Center Fencing project, PW 22-37 (Project 23019); and
2. Approval of a Budget Transfer for the following:
a. Increase appropriations by $110,000 in the Criminal Justice Facility Construction budget (Fund 3000, Org 3001500) to transfer to Project 23019 offset by use of its available fund balance; and
b. Increase appropriations by $110,000 in Project 23019 budget offset by transfer from the Criminal Justice Facility Construction budget.
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EXECUTIVE SUMMARY
The Napa County Juvenile Justice Center’s (JJC) perimeter fence is in need of a security upgrade and retrofit. In May 2022, an escape occurred from the JJC outdoor recreation area. With the assistance of law enforcement, the youth was returned and no one was harmed or injured. The JJC Fencing project will address the existing need for an upgrade to the perimeter fence system based on available budget. The creation of the JJC Fencing project and Budget Transfer funds the design, bidding, and construction of the project.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Criminal Justice Facility Construction budget (Fund 3000, Org 3001500) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Funding will address the upgrade and retrofit of the perimeter fence system at the JJC. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction is expected to be completed in the Fall of 2022 with general perimeter fence maintenance in future years. |
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Consequences if not approved: |
The upgrade of the fence reduces County liability for future escapes and restores the available outdoor recreation space for the physical and well-being of youth. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
The Napa County JJC’s perimeter fence needs a security upgrade for the safety of the community, security of the youth, and allows youth to participate in outdoor recreation and receive sunshine for their well-being. With the needed upgrade, the affected perimeter is not being used, limiting outdoor recreation space and direct sunlight for youth until safely secured.
The JJC Fencing project is the most expeditious way to resolve the safety and security concerns based on available budget and maximizing the benefits for all users in the JJC.
JJE staff has received three (3) quotes from fencing contractors to retrofit and upgrade the existing perimeter fence however, the quotes were in excess of $60,000. For any project over $60,000, Public Works is required to develop plans and specifications and bid the project through an informal bidding procedures as defined in Napa County Code of Ordinances Chapter 2.38.
The creation of the JJC Fencing project and Budget Transfer will fund the design, bidding, and construction of the project. Construction is anticipated to cost approximately $95,000 and $15,000 to fund staff time to develop plans, specifications, bid the project, and manage construction. Construction is anticipated to be completed in the Fall of 2022.