TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Nydia Campoy - Supervising Staff Services Analyst
SUBJECT: Resolution temporarily closing Duhig Road for the Napa to Sonoma Wine Country Half Marathon and 5k
RECOMMENDATION
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Adopt a Resolution temporarily closing Duhig Road from 6:00 A.M. to 11:00 A.M. on Sunday, July 21, 2024, for the Napa to Sonoma Wine Country Half Marathon and 5k (No Fiscal Impact; Discretionary).
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BACKGROUND
This year marks the 20th annual Napa to Sonoma Wine County Half Marathon and 5k, scheduled to take place on Sunday, July 21, 2024. The Half Marathon will start at 7:00 A.M. at Cuvaison Carneros Estate Winery and will consist of approximately 2,500 participants. Six (6) aid stations will be provided at 1.5 or 2 mile intervals along the course. Participants will park at three designated areas. The primary location will be Sonoma Valley High School where buses will transport participants between 5:15 A.M. and 6:00 A.M. to the start area. A secondary parking area will be in Downtown Sonoma. Shuttles will also be running from Best Western in Napa. There will be no parking at the start line; although car pools and buses will drop off participants at Domaine Carneros Winery, which is across the road from the start line (Cuvaison Carneros Estate Winery). The California Highway Patrol (CHP) and Sheriff will direct traffic at key intersections such as Highway 121, Napa Road, 8th and 5th Street East, and Broadway (Sonoma County). Fire and medical professionals will be on hand for emergency services. All businesses and residents along the course route will be contacted no later than two weeks prior to the event. There have been no reported problems or complaints associated with previous years’ events.
For public and participant safety, the organizers have requested the closure of Duhig Road between Highway 12/121 and the Napa/Sonoma County border to facilitate running the 13.1 miles with the least amount of inconvenience to the public. Napa County’s portion consists of three miles on low-traffic roads early Sunday morning, with the road closure in effect from 6:00 A.M. until all participants clear the area. Participants will cross Highway 121 at Burndale Road in Sonoma County with CHP controlling the intersection and signs and flaggers slowing cars when participants are present. CHP cars will lead and follow rolling closures. The closure at 6:00 A.M. allows time for setup, and participants are expected to be through Duhig Road by 7:40 A.M., allowing for the 8:00 A.M. reopening.
Special event applications are on file with the Public Works departments in Sonoma and Napa counties and with Caltrans. CHP has been contracted to provide traffic control services. An insurance certificate naming Napa County as additional insured is on file. The permit will not be issued unless the Event Director has fulfilled all the requirements set forth by Caltrans, Sonoma County, and the CHP.
Public Works has included conditions to ensure a safe environment for the public. These conditions are:
A. All traffic control devices and personnel be in conformance with Caltrans’ Traffic Manual.
B. All properties having access to the portion of Duhig Road being closed shall be notified a minimum of two (2) weeks prior to the event and access shall be provided to them during the event.
C. Access shall be provided for emergency vehicles at all times.
D. The organizers of the Napa to Sonoma Wine County Half Marathon and 5k shall contract with the CHP for traffic control services during the event.
E. A certificate of insurance in the amount of $2,000,000 shall be provided to the County naming the County of Napa, its employees, agents, and officers as additional insureds;
F. All costs of clean up and repairs to County facilities damaged as a result of this event shall be borne by the organizers of the Napa to Sonoma Wine Country Half Marathon and 5k; and
G. All portable toilets shall be removed from the Napa County right-of-way immediately following the conclusion of the event and shall not remain in the right-of-way after sundown.
Public Works has received both the Insurance Certificate and the Agreement with CHP.
Calendar of Events
The following special events were scheduled in the six weeks prior to this event, with locations/road closures noted:
• Rock the Ride, June 22 - Yountville to Rutherford via Hwy 29, Silverado Trail, Oak Knoll, Solano Ave - no road closure
The following special events were scheduled in the six weeks following this event, with locations/road closures noted:
• Crush Challenge, August 26 - Silverado Trail, Yountville Crossroad, Yount Mill Rd, Rutherford/Hwy 128 into Chiles Pope Valley - no road closure
Requested Action:
Adopt a Resolution temporarily closing Duhig Road from 6:00 A.M. to 11:00 A.M. on Sunday, July 21, 2024, for the Napa to Sonoma Wine Country Half Marathon and 5k.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The request for the road closure is presented as a collaborative effort to ensure the safety and success of the half marathon participants. |
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Is the general fund affected? |
No |
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Consequences if not approved: |
If the Board of Supervisors does not approve the planned road closure, event organizers would not be able to provide a safe and controlled environment for the participants. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15738 (State CEQA Guidelines) and therefore CEQA is not applicable.