TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Graham Wadsworth, P.E., Engineering Supervisor
SUBJECT: Approval of Amendment 2 to Purchase and Sale Agreement No. 230226B in support of the Construction of the Dry Creek Road Bridge over Dry Creek Replacement Project, RDS 15-22
RECOMMENDATION
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Approve and authorize Amendment 2 to Purchase and Sale Agreement No. 230226B with Anna M. Baker, Melissa R. Baker, and Mercedes C. Baker, as Trustees of the Karen Louise Baker Bypass Trust (Assessor’s Parcel Number 027-530-003) and increase the maximum compensation by $1,000 for a new maximum of $6,000 to extend the duration of the temporary construction easement for the Dry Creek Road Bridge over Dry Creek Replacement Project. (Fiscal Impact: $1,000 Expense; Roads Fund; Budgeted; Discretionary)
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BACKGROUND
The Dry Creek Road Bridge over Dry Creek (0.8 miles west of Mt. Veeder Rd.) is over 100 years old. Caltrans identified the bridge is structurally deficient, functionally obsolete, and unstable due to scour under the north abutment. The substructure of the existing bridge has cracking and weathering of the mortar in the joints of the stone masonry abutments. The top section of the retaining wall near the north abutment has broken away and is leaning outward horizontally. The width is only 18 feet between the barriers, which does not meet the AASHTO standard of 11-foot minimum lanes.
The proposed bridge structure would consist of an approximately 80-foot-long by 32-foot-wide single- span concrete slab bridge on pre-cast and pre-stressed concrete girders. The project also includes 900 feet of new roadway to remove two curves in Dry Creek Road. County staff anticipates that the contractor will build the project in four stages to minimize the disruption to traffic and this would require work in Dry Creek over two summers. On September 20, 2024, Caltrans authorized Napa County to proceed with construction and our goal is to commence construction in the spring of 2025.
During the project design, the consultant determined that the County would need to purchase a temporary construction easement on the Baker property to construct the Project. On February 28, 2022, the Board authorized the Chair to sign Purchase and Sale Agreements No. 230226B. The County paid the property owners and recorded the easements.
After the County acquired the easement, Caltrans stated that the County is required to amend the agreements to include references to Title VI of the Civil Rights Act of 1964 compliance. On November 28, 2023, the Board authorized the Chair to sign Amendments 1.
Due to the delay in right-of-way acquisitions, permit approvals, and Caltrans funding, construction will begin a year later than anticipated when Napa County executed the purchase and sale agreement. Amendment 2 extends the duration of the construction to December 31, 2026, and compensates the property owners with $1,000. The consultant prepared the amendments, the property owners signed the amendments, and the Director is recommending approval of the amendments.
Requested Action:
Approve and authorize Amendment 2 to Purchase and Sale Agreement No. 230226B.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
The project is currently budgeted in Fund 2040, Sub-Division2040500 and Project 14009. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The easement is required to construct the bridge project. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The Dry Creek Road Bridge Replacement Project is eligible for 100% Federal Highway Bridge Program (HBP) and Toll Credit funding; however, some expenses may not be eligible and will be paid for by the Measure T funds. It is anticipated that all the construction will begin in Fiscal year 2024-25 and be completed in fiscal year 2026-27. |
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Consequences if not approved: |
The County could forfeit Federal HBP grant funds, would not replace the existing bridge, and might be required to return the HBP funding received to date. |
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Additional Information |
In Fiscal Year 2016-17, the Board budgeted $958,420 from the Roads Fund to cash flow the consultant and County staff expenses during design/engineering. Caltrans has reimbursed some funding for design/engineering to date. On July 13, 2021, the Board approved a $321,054 budget transfer from the Measure T fund. On December 14, 2021, the Board approved a $133,150 budget transfer from the Measure T fund. On June 7, 2022, the Board approved a$900,000 budget transfer from the ACO. On February 28, 2023, the Board approved a $600,000 budget transfer from the ACO. On September 24, 2024, the Board approved a $175,000 budget transfer from the Capital Improvement Projects Fund (formerly ACO). |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable. On February 1, 2022, the Board adopted a Mitigated Negative Declaration for the Project.