TO: Napa-Vallejo Waste Management Authority
FROM: Chris Celsi, Executive Director
REPORT BY: Chris Celsi, Executive Director
SUBJECT: Second Amendment to Agreement 2023-02 with Sonoma RSA, Inc. for design services for DRTS C&D Building
RECOMMENDATION
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REQUESTED ACTION: Approval and authorization for the Chair to sign the Second Amendment to Agreement 2023-02 with Sonoma RSA, Inc. DBA RSA+, for engineering, architectural and related services to support design and construction of the C&D Building at the Devlin Road Transfer Station, Project #17810. (Fiscal Impact: None; Discretionary)
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EXECUTIVE SUMMARY
On July 14, 2022, the Authority entered into Agreement 2023-02 (“Agreement”) with Sonoma RSA, Inc. (“RSA”) for engineering, architectural and related services to support design and construction of the Devlin Road Transfer Station C&D Building, Project No. 17810 (“Project”). The Agreement was amended on May 9, 2024, to extend the term of the Agreement to June 30, 2026, to provide support during construction of the Project, and to update RSA’s fee schedule.
The Agreement divides the Project into three phases, with each phase assigned a maximum compensation, and a maximum compensation set for the entire contract calculated by the sum of all three phases:
Phase 1. Planning/Updated Opinion of Probable Costs/Schematic Design/Entitlement (not to exceed $445,000)
Phase 2. Design Development (Not to exceed $775,000)
Phase 3. Construction Documents and Bidding (Not to exceed $1,000,000)
The Project is currently in Phase 3, and while there are still funds available in the first two phases, additional compensation is needed for Phase 3. This proposed Second Amendment would remove the maximum compensation assigned to the three phases shown above, allowing RSA to continue work on Phase 3 without increasing the total maximum compensation established for the Agreement. This no-cost amendment would keep the existing total not-to-exceed amount for the entire contract at $2,220,000.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.