TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Roberto De La Torre Real - Junior Engineer
SUBJECT: Approve and authorize a budget amendment for the “Cuttings Wharf, Sullivan and Admin Parking Lot Paving Project”, PW 25-46.
RECOMMENDATION
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Approve a Budget Amendment for the “Cuttings Wharf, Sullivan and Admin Parking Lot Paving Project,” PW 25-46. (Fiscal Impact: $80,000 Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Board of Supervisors (BOS) previously approved the creation of Project 20024 during the FY 2020 budget hearing and appropriated $50,000 to fund design services for the repairs to the Sullivan Parking Lot. However, due to insufficient funding available for construction at the time, the project was delayed.
On June 3, 2025, the Board received an update on the Facilities Master Plan (FMP) and made the strategic decision to pause the FMP indefinitely. As part of the 2025-26 Fiscal Year budget, $9 million was appropriated to perform various deferred maintenance projects, including the Sullivan and Cuttings Wharf Parking Lots. With new funding secured, staff resumed and completed the design for both parking lots and added the Administration Short-Term Parking lot to the project due to its proximity to the Sullivan Parking Lot.
On August 19, 2025, the BOS approved the plans and specifications and authorized advertisement for sealed bids and opening of the bids pursuant to Section 20150.8 of the Public Contract Code.
On September 23, 2025, the BOS awarded the contract to the lowest responsive bidder, O.C. Jones and Sons, Inc., of Berkeley, CA, for their base bid of $603,000.
During construction, O.C. Jones and Sons Inc., encountered an unforeseen 40-foot by 20-foot soft soil condition in the Sulivan Parking lot near the 4th Street driveway entrance. The area was unable to support construction equipment or anticipated traffic loads. Following staff and geotechnical review, the unstable soil was excavated to a depth of approximately 28 inches and replaced with riprap, geotextile fabric, Class 2 aggregate base, and asphalt. These corrective measures were necessary to ensure public safety and reopen the parking lot for public use and resulted in additional costs beyond the original project scope.
Additionally, staff executed a task order with Nacht & Lewis, the County’s on-call architectural firm, for Certified Access Specialist (CASp) plan review and construction inspection services to ensure the parking lots comply with current accessibility requirements. The CASp inspection determined that a physical separation between the City concrete walkway and the County asphalt pavement in the Sullivan Parking Lot is required. In response, County staff directed O.C. Jones & Sons to install a concrete curb along 3rd Street in front of the reserved judges’ parking spaces. The physical barrier along 4th Street remains outstanding due to lack of project funds.
Staff is requesting authorization of a budget amendment in the amount of $80,000 to cover costs associated with the repair of the unforeseen soft soil condition and required accessibility upgrades.
Requested Action: Approval of a Budget Amendment for the Following (4/5 vote required):
Reverse the transfer of $80,000 to the Facilities Space Plan and Plan Development Project (Fund 3000, Sub-Division 3000560, Project 23045, Account 52360) and re-direct the Intrafund Transfers-Out appropriations from the Accumulated Capital Outlay (Fund 3000, Sub-Division 3000000, Account 57900) to fund the increased costs of the Sullivan Lot Redesign & Resurface Project; Increase Intrafund Transfers-in for the Sullivan Lot Redesign & Resurface Project (Fund 3000, Sub-Division 3000550, Project 20024, Account 49900) offset by an increase in appropriations for Construction Services (Fund 3000, Sub-Division 3000550, Project 20024, Account 52360).
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Funds for the additional improvements is proposed from the Facilities Space Plan and Plan Development Project. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the Budget Amendment is necessary to complete project construction. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Future Fiscal impact will include routine maintenance funded through the CIF budget. |
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Consequences if not approved: |
If not approved, the project cannot be completed, and services for the emergency repair cannot be funded. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]