TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works Public Works
REPORT BY: Andrea Salter - Staff Services Analyst I
SUBJECT: Amendment No. 3 to PSA Agreement No. 170216B with Johnson Control Fire Protection, L.P. formerly Simplex Grinnell / Tyco Fire & Security Management, Inc.
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 3 to Agreement No. 170216B with Johnson Control Fire Protection, L.P. to increase compensation by $7,340, for a new maximum of $65,333 for routine services, and amend the scope of work to include routine maintenance of kitchen hood systems at Provisions Café and the Re-entry Facility.
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EXECUTIVE SUMMARY
On August 9, 2016, the Board of Supervisors authorized Agreement No. 170216B with Johnson Control Fire Protection, L.P. (formerly Tyco Fire & Security Management Inc. doing business as SimplexGrinnell) to provide preventative maintenance and inspection for fire sprinklers located in County owned or operated buildings. Amendment No. 1, approved on October 20, 2020, updated the scope of work to add additional facilities including 2000 Airport Road (the former JAL Building at Napa County Airport) and the Re-entry Facility, and increase maximum compensation to accommodate the revised scope and the need for additional non-routine services, including 5 year inspections and needed fire system repairs. Amendment No. 2, approved on May 4, 2021, updated the scope of work, increased the maximum compensation to accommodate the need for additional non-routine services to include 5-year inspections and needed fire system repairs at the Hall of Justice and 2000 Airport Road, and an increase in rates for routine and non-routine services to include prevailing wage rates.
Approval of Amendment No. 3 to Agreement No. 170216B will update the scope of work and increase associated compensation for routine services by $7,340 for a new annual maximum of $65,333 for needed kitchen hood system routine services at Provisions Café located in Building B at South Campus and the Re-entry Facility.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Property Management, Fund 4300, Subdivision 4300000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
If this item is not approved, Provisions Café and the Re-entry Facility may be unable to obtain reliable routine services for kitchen hood systems. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The amount will be budgeted accordingly in future fiscal years. |
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Consequences if not approved: |
The County would continue to engage providers on an as-needed basis which would significantly delay the timeliness of service and increase the cost of those services. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Preventative maintenance, inspection and repair is required to ensure that fire systems remain operational at County buildings. Between 2002 and 2013, SimplexGrinnell ("Tyco") provided fire sprinkler system inspection and testing for County Buildings under Napa County Agreement 4708. On August 9, 2016, your Board approved Agreement No. 170216B with Tyco to provide regular fire sprinkler inspections and testing, and non-routine testing, maintenance, repair, and emergency services for fire sprinklers located in County owned and operated buildings. County staff obtained the services of Tyco through a Request for Proposals process that was conducted in June, 2016. The Agreement is in effect until June 30, 2021.
In September 2016, Tyco merged with Johnson Controls to become Johnson Control Fire Protection, L.P. Amendment No. 1, approved on October 20, 2020, increased maximum annual compensation for routine services by $9,382 to include quarterly and annual inspection and testing of fire sprinkler systems and an annual inspection and testing of hydrants at the Re-entry Facility and the Napa County Airport and increased maximum annual compensation for non-routine services by $50,000 to complete 5-year inspections at a number of County owned facilities and needed fire system repairs for a total annual maximum amount of $112,550 for routine and non-routine services.
Amendment No. 2, approved on May 4, 2021, extended the term to June 30, 2023, amended the scope of work, adjusted the maximum annual compensation for routine services, increased the maximum annual compensation for non-routine services including fire system repairs identified in the 5-year inspections at the Hall of Justice and 2000 Airport Road and future 5-year inspections, maintenance, repair and emergency services, and increased rates for routine and non-routine services to include prevailing wage rates for a total annual maximum amount of $147,993 for routine and non-routine services.
Hood cleaning services have been provided on an as-needed and non-routine basis. To ensure ongoing and routine kitchen hood system cleaning, inspection and testing, staff recommends that the Board approve Amendment No. 3 to Agreement No. 170216B to increase the maximum annual compensation for routine services by $7,340 for a new annual maximum of $65,333 to include kitchen hood system cleaning, inspection and testing, at Provisions Café and the Re-entry Facility. The total maximum annual amount for routine and non-routine services will be $155,333 ($65,333 for routine services and $90,000 for non-routine services). Johnson Control Fire Protection, L.P. is not a local vendor.