TO: Napa County Flood Control and Water Conservation District
FROM: Richard Thomasser - District Manager
REPORT BY: Sarah Geiss - Supervising Staff Services Analyst
SUBJECT: Amendment No. 1 to Agreement No. 210381B (FC) Golden Gate Landscaping, Amendment No. 2 to Agreement 210377B (FC) with Hanford ARC, Amendment No. 2 to Agreement 210378B (FC) with Pacific Tree Care, and Amendment No. 2 to Agreement No. 210380B (FC) with Recon Environmental
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 210381B (FC) Golden Gate Landscaping, Amendment No. 2 to Agreement 210377B (FC) with Hanford ARC, Amendment No. 2 to Agreement 210378B (FC) with Pacific Tree Care, and Amendment No. 2 to Agreement No. 210380B (FC) with Recon Environmental extending the term through June 30, 2026. with provision for an automatic annual renewal for up to four (4) years, for general landscaping and maintenance services within the Napa River Watershed. (Fiscal Impact: $525,000 Expense, Flood District, Budgeted; Discretionary)
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BACKGROUND
On March 2, 2021, the District advertised a Request for Proposals (RFP) for general landscape and maintenance services, Golden Gate Landscaping, Hanford ARC, Pacific Tree Care, and Recon Environmental were selected through the RFP process. The agreements were approved by the Napa County Flood Control and Water Conservation Board on June 8, 2021.
Amendment No. 1 to Agreement No. 210381B (FC) with Golden Gate Landscaping increases the maximum compensation of the District’s contract by $25,000 for a new total of $150,000 and extends the term through June 30, 2026, with provision for an automatic annual renewal for up to four (4) years. Golden Gate Landscaping is currently under contract with the District to maintain and perform general landscaping within the Napa River Watershed.
Amendment No. 2 to Agreement No. 210377B (FC) with Hanford ARC extends the term through June 30, 2026, with provision for an automatic annual renewal for up to four (4) years. Handford ARC is currently under contract with the District to maintain and perform general landscaping within the Napa River Watershed.
Amendment No. 2 to Agreement No. 210378B (FC) with Pacific Tree Care extends the term through June 30, 2026, with provision for an automatic annual renewal for up to four (4) years. Pacific Tree Care is currently under contract with the District to provide general landscaping and arborist services within the Napa River Watershed.
Amendment No. 1 to Agreement No. 210380B (FC) with Recon Environmental decreases the maximum compensation of the District’s contract by $45,000 for a new total of $80,000 and extends the term through June 30, 2026, with provision for an automatic annual renewal for up to four (4) years. Recon Environmental is currently under contract with the District to maintain and perform general landscaping within the Napa River Watershed.
Routine and preventative maintenance and restoration activities, such as sediment and debris removal, vegetation management, erosion control and repair, irrigation system installation and maintenance, and minor rehabilitation of restoration sites is necessary to ensure regulatory compliance and public safety. Theses existing maintenance contracts have been effective in delivering the services described. However, Golden Gate Landscaping’s current contract capacity is no longer sufficient to address the growing scope and frequency of required work, and the remaining contracts are set to expire at the end of the current fiscal year. Without additional capacity and extension of the terms of the Agreements, the District may face delayed maintenance.
Requested Action:
1. Approve and authorize Amendment No. 1 to Agreement No. 210381B (FC) with Golden Gate Landscaping
2. Approve and authorize Amendment No. 2 to Agreement No. 210377B (FC) with Hanford ARC
3. Approve and authorize Amendment No. 2 to Agreement No. 210378B (FC) with Pacific Tree Care
4. Approve and authorize Amendment No. 1 to Agreement No. 210380B (FC) with Recon Environmental
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Subdivisions 8000500, 8000502, 8001000, Account 52340 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Necessary to maintain District lands and watershed |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
District lands and watershed would not be maintained |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378, (State CEQA Guidelines) and therefore CEQA is not applicable.