TO: Board of Supervisors
FROM: Dina Jose, Director of Corrections
REPORT BY: Sue Kuss, Staff Services Manager
SUBJECT: Budget Amendment and Capital Asset Purchase of a Livescan Fingerprinting System
RECOMMENDATION
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Authorize the purchase of a capital asset for a Livescan fingerprinting system for the replacement detention facility; and approve a Budget Amendment with appropriation authority for the Corrections Department. (Fiscal Impact: $24,100 Expense; Sheriff’s Fingerprint Fund; Not Budgeted; Discretionary).
[4/5 vote required]
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BACKGROUND
The replacement detention facility requires a Livescan fingerprinting system as part of the booking process. Digitized fingerprints are transmitted to the U.S. Department of Justice to confirm identities of incarcerated persons and to inform staff of criminal histories. The Livescan machine currently in use at the Hall of Justice is a stand-up model and was purchased in 2021 and has a useful life of five years. The space designated for Booking in the replacement detention facility is configured for a desktop model Livescan. Without a jail project change order, there isn’t sufficient space in the replacement facility to accommodate the current Livescan machine. The current machine can be retired when the warranty period ends June 30, 2025.
The cost of the unit includes a one-year warranty.
Requested Actions:
1. Authorize the purchase of a Livescan fingerprinting system for the replacement detention facility.
2. Approve a Budget Amendment for the purchase of a capital asset in the amount of $24,100 within the General Fund, Fund 1000, Correction’s Department, subdivision 1400001, offset by a transfer from the Sheriff’s Fingerprint Fund, Fund 2420, subdivision 1360051.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
General Fund and Sheriff’s Fingerprint Fund |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Correctional facilities are mandated to transmit fingerprints of incarcerated persons to the U.S. Department of Justice. The brand of fingerprint machine used is discretionary. However, the Sheriff’s Office and Juvenile Hall’s Livescan machines are Idemia. Having criminal justice partners use the same vendor facilitates coordination of maintenance and needed system upgrades. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The first year’s warranty is included in the purchase. Payments for warranty coverage in subsequent years will be budgeted in each annual budget. |
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Consequences if not approved: |
The Department would re-locate the current livescan from the Hall of Justice to the replacement detention facility. That livescan machine was purchased in 2021 and is nearing its useful life and won’t physically fit well in the space allotted. |
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Additional Information |
The Sheriff’s Fingerprint ID Non-Operating Fund utilizes proceeds from vehicle licensing fees for fingerprinting equipment and processing. The Sheriff’s Office supports using this fund to purchase the Corrections Department Livescan unit. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulation 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.