TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Daniel Basore, Engineering Supervisor
SUBJECT: Approval of Plans and Specifications, Authorization to Advertise for Bids for the “North County Crossroads Paving project”, RDS 24-08
RECOMMENDATION
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Approval of plans and specifications for the “North County Crossroads Paving project”, RDS 24-08, and authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact; Discretionary)
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BACKGROUND
On February 6, 2024, the Board of Supervisors (BOS) authorized creation of the “North County Crossroads Paving project”, RDS 24-08 and a budget amendment to fund the design of the project. On February 27, 2024, the BOS authorized a professional services agreement with G.H.D. INC. for design and construction administrations services. The project consists of the design of the following roads: Bale Lane, Bennet Lane, Dunaweal Lane, Larkmead Lane, Lodi Lane, Old Lawley toll Road, Silverado Trail - Larkmead Lane to Deer Park Road, and Tubbs Lane.
Design is complete for all the project roads, however based on available budget only the following roads can move forward with construction in 2024:
Dunaweal Lane (0.81 miles) (PCI 25)
Old Lawley Toll Road (1.1 miles) (PCI 9)
Silverado Trail, Larkmead Lane to Deer Park Road - Digouts/Crack Seal only (4.14 miles) (PCI 74)
Tubbs Lane (1.1 miles) (PCI 59)
Total Miles: 7.2 Miles
The remaining project roads (Bale Lane, Bennet Lane, Larkmead Lane and Lodi Lane) have been scheduled for rehabilitation in 2027 however this schedule may change on when funding becomes available.
The Engineer’s Estimate for total project cost is $7.7 million. The Plans and Specifications are complete and ready for approval by the Board of Supervisors. The Director is requesting authorization to advertise for bids. County staff will return to the Board of Supervisors at the time of construction to present a detailed project budget based on the lowest responsible bid and to request a budget transfer to fund the construction.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 2040, Sub-Division 2040500, Project 24021, |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of plans and specifications and authorization to advertise the project for sealed bids is necessary to move into the construction phase of the project. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction of the project is expected to be complete in fiscal year 2024-25 |
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Consequences if not approved: |
Bidding of the project will not proceed and the roadway conditions will continue to deteriorate. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]