TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: James Reese - Associate Engineer
SUBJECT: “2023 Annual Bridge Repairs, RDS 23-11R”, Construction Contract Award and Budget Amendment
RECOMMENDATION
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Award of Construction Contract to Ashron Construction and Restoration, Inc. of Galt, California in the amount of $388,500 for the “2023 Annual Bridge Repairs, RDS 23-11R”, and approve a Budget Amendment. (Fiscal Impact: $124,200 Expense; SB1 Non-Operating Special Revenue Fund (SRF); Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The County Public Works Department maintains 171 bridges that have a span longer than 12 feet. Caltrans inspects and provides bridge inspection reports for bridges that are longer than 20 feet which amounts to 93 bridges in the unincorporated area of Napa County. The recommendations in these reports range from doing nothing to complete replacement. In many cases, Caltrans and the Federal Highway Administration (FHWA) provide funding for preventative maintenance or replacement which the County is pursuing. However, minor repairs are not eligible for federal funding.
After reviewing the Caltrans bridge inspection reports, the consultant and County staff identified eight bridges for minor repairs to be completed this construction season. Completing this work will include repairing concrete spalls and injecting epoxy into cracks that are key to protecting the structure strength at the following bridges:
1. Berryessa - Knoxville Road over Putah Creek (21C0013)
2. Berryessa Knoxville over Pope Creek (21C0014)
3. Oakville Cross Road over Conn Creek Overflow (21C0082)
4. Zinfandel Lane over Napa River (21C0002)
5. Silverado Trail over Dutch Henry Creek (21C0030)
6. Hardin Road over Maxwell Creek (21C0058)
7. Bid Alternate #1 Yountville Cross Road over the Napa River (21C0116)
8. Bid Alternate #2 Deer Park Road over Napa River (21C0023)
On July 18, 2023, the Board of Supervisors (Board) approved plans and specifications and authorized the Director to advertise for sealed bids and opening of the bids pursuant to Section 20150.8 of the Public Contract Code. This project was first advertised on 7.20.23 with a bid opening on 8.10.23. No bids were received from the first advertisement and the project was set to be rebid the following year. On 3.21.24, the project was readvertised.
On April 18, 2024, one bid was received, and Ashron Construction and Restoration, Inc. of Galt, California submitted a bid of $266,300. Pricing was also provided for bid alternate No. 1 of $89,400 for the Yountville Cross Road over the Napa River, and for bid alternate No. 2 of $32,800 for the Deer Park Road over Napa River. The Engineer’s Estimate for the base bid is $450,000 and for the base plus alternatives is $600,000.
After reviewing the bid, staff recommends awarding the construction contract for the base bid and bid alternatives 1 and 2 to Ashron Construction and Restoration, Inc. for the sum of $388,500. This contractor is not a local vendor, but the Public Contract Code requires that the Board award the construction contract to the lowest responsible and responsive bidder regardless of whether the low bidder is local or not. Staff reached out to the local construction contractor community by advertising the request for bids in the Napa Valley Register and the Solano-Napa Builder's Exchange, and by posting on the County website.
If the Board awards the contract, staff anticipates that construction will commence in early July 2024 and the contractor will complete the work by August 2024, weather permitting.
Requested Actions:
1. Award of the contract for the “2023 Annual Bridge Repairs, RDS 23-11R”, to Ashron Construction and Restoration, Inc. of Galt, California for their low base bid with bid alternates 1 and 2 for $388,500, and authorization for the Chair to sign the construction contract; and
2. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfers Out appropriations by $124,200 in the SB1 Non-Operating Special Revenue Fund (SRF) (Fund 2440, Sub-Division 1220052, Account 56100) offset by use of its available fund balance to transfer to Project 24017; and
b. Increase Construction Services appropriations by $124,200 in Project 24017 budget (Fund 2040, Sub-Division 2040500, Project 24017, Account 52360) offset by a transfer-in revenue from SB1 Non-Operating Special Revenue Fund (SRF).
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Funds are needed to award the construction contract to improve public safety. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
It is anticipated that all the work will be completed in fiscal year 2024-25 and the Roads fund will pay for future maintenance work. |
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Consequences if not approved: |
If not approved, the Project will not be constructed, and the needed maintenance of the bridges will be deferred. |
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Additional Information |
On November 28, 2023, the Board approved a budget amendment to transfer $500,000 from the SB1 Non-Operating Special Revenue Fund to Project 24017 (Fund 2040, Sub-Division 2040500, and Account 52360). |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significand effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR 15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]