TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst II
SUBJECT: Amendment No. 1 to Professional Services Agreement No. 230377B with Peterson Power Systems, Inc., dba Peterson CAT
RECOMMENDATION
title
Approve and authorize Amendment No. 1 to Agreement No. 230377B with Peterson Power Systems, Inc. dba Peterson CAT to update the scope of work, and to increase maximum compensation from $131,762 to $155,721 in fiscal year 2025-26 and from $133,302 to $157,257 in fiscal years 2026-27 and 2027-28 for generator maintenance and repair services. (Fiscal Impact: $23,959 Expense; Various Funds; Budgeted; Discretionary)
body
BACKGROUND
Today’s action will approve Amendment 1 to agreement No. 230377B with Peterson Power Systems, Inc. (Peterson Power) for generator maintenance and repair services. The amendment adds routine generator services at the Sugarloaf communications site and removes the generator previously located at 2030 Airport Road from the scope of work. The amendment also increases maximum compensation for non-routine services to address the need for additional services.
For current fiscal year 2025-26 the maximum compensation amount for routine services will decrease from $81,762 to $80,721. For optional automatic renewal fiscal years 2026-27 and 2027-28 the maximum compensation amount for routine services will decrease from $83,302 to $82,257 per fiscal year. Maximum compensation for non-routine services will increase from $50,000 to $75,000 per fiscal year for the remainder of the contract term. These changes result in a maximum compensation increase to $155,721 for current fiscal year 2025-26 and $157,257 per fiscal year for optional automatic renewal fiscal years 2026-27 and 2027-28.
On May 2, 2024, the Board approved a professional services agreement with Peterson Power effective July 1, 2023, with a maximum compensation amount of $81,762 for routine services and $50,000 for non-routine services for a total of $131,762 per fiscal year in fiscal years 2023-24, 2024-25, and 2025-26, with the option for automatic renewal for fiscal years 2026-27 and 2027-28 with a maximum compensation amount of $83,302 for routine services and $50,000 for non-routine services for a total of $133,302 per fiscal year.
County staff issued a Request for Proposal (RFP) on January 13, 2023, for contracted generator services. Peterson Power distinguished themselves as the most qualified of the three companies who submitted proposals and was selected by the panel to provide Napa County with generator maintenance and repair services.
Peterson Power Systems, Inc. is not a local vendor.
Requested Action:
Approve and authorize Amendment No. 1 to Agreement No. 230377B with Peterson Power Systems, Inc. dba Peterson CAT to update the scope of work, and to increase maximum compensation from $131,762 to $155,721 in fiscal year 2025-26 and from $133,302 to $157,257 in fiscal years 2026-27 and 2027-28.
FISCAL IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
Yes |
|
Where is it budgeted? |
Funds 1000, 4300, and 5010. There’s sufficient appropriation to cover the amendment increase in fund 1000 (Subdivision 1220000) and Fund 4300. There is a decrease in expenses for Fund 5010. |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Maintenance of generators is essential to ensure the safe and consistent operation of generators located at County owned or operated locations and to ensure the County has reliable backup power in case of power failure. The Agreement includes nonroutine repairs and access to rental generators to assist Property Management in meeting facility needs. |
|
Is the general fund affected? |
Yes |
|
Future fiscal impact: |
This agreement will continue to be budgeted in future fiscal years in the affected funds. |
|
Consequences if not approved: |
There will not be contracted generator services at the Sugarloaf communications site. |
|
Napa County Strategic Initiative: |
Strategic Initiative: Build Healthy, Connected Communities |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.