TO: Board of Supervisors
FROM: David Morrison-Director, Planning, Building & Environmental Services
REPORT BY: Barbette Ruffino, Staff Services Manager
SUBJECT: Approval of Amendment No. 1 to Agreement No. 220141B with BPR Consulting
RECOMMENDATION
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Director of Planning, Building and Environmental Services requests approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 220141B with BPR Consulting increasing compensation by $80,000 for a new maximum of $150,000 per fiscal year to provide Building Official services if needed.
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EXECUTIVE SUMMARY
On September 15, 2021 the County Purchasing Agent signed an agreement with BPR Consulting to provide building plan review and field inspection services. This agreement had a maximum compensation of $70,000. The Director of Planning, Building and Environmental Services is requesting to increase this annual maximum to $150,000 per fiscal year to effectively manage workload and to address recent staffing shortages. The cost of the contract increase will be paid for by building permit revenues and/or salary savings.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Building Subdivision 21400-00 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Building Division has a goal of scheduling inspections within two business days of the request. There are times when that goal becomes extended due to illness, vacation, or training schedules. At these times, the department may opt to use an outside firm to assist with building inspections with the workload cannot be accomplished by department staff. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The commitment of up to $150,000 annually would continue until termination. Appropriations will be budgeted accordingly in future fiscal years. |
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Consequences if not approved: |
There would be times the Department’s inspection scheduling times would stretch to longer than established goals. This could cause a lack of customer service and could lead to disruptions in the customer building permit process if they need to halt construction on their end to await an inspection result. |
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County Strategic Plan pillar addressed: |
Livable Economy for All |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
On September 15, 2021 the County entered into an agreement with BPR Consulting to assist with plan review and building inspection services at a total cost of $70,000 per fiscal year. The Building Division currently has a vacant Plans Examiner position, two vacant Building Inspector positions as well as a vacant Chief Building Official position. The Division would like to continue to use the outside services of BPR Consulting to assist with plan review, building inspector or building official services as needed to maintain customer service and response times. The Director of Planning, Building and Environmental Services would like to amend the scope of work to allow for building official services if required and to increase the maximum annual compensation to $150,000. All other terms of the agreement remain unchanged.