TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Leigh Sharp, Deputy Director of Public Works - General Services
SUBJECT: Project creation and budget amendment for the “Atlas Peak Generator Replacement Project” PW 24-21
RECOMMENDATION
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Approve and authorize creation of Capital Improvement Project 24028 for the “Atlas Peak Generator Replacement Project” PW 24-21 and approval of a Budget Amendment in the amount of $50,000 for design, plans specification, and project bidding services needed to support replacement of the generator at the Atlas Peak Communications Facility. (Fiscal Impact: $50,000 Expense; Accumulated Capital Outlay; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Atlas Peak Communications Facility has been in place at its current location since 2011 to provide public safety radio coverage to 80% of the Napa Valley and south Lake Berryessa and provide critical interdepartmental public safety support for various Napa County emergency services. The communications facility provides critical communication services to Pacific Gas & Electric, California Highway Patrol, Napa County Sheriff, City of Napa Police, Cal Fire, ambulance service providers, and the Radio Amateur Civil Emergency Service (RACES) volunteers. Over the past year, the back-up generator at the facility has been exposed to high temperatures from major fire events and since proven to be unreliable and does not consistently turn on when power to the facility is lost. Property Management and ITS have made several attempts with contractors to identify the issue and repair the generator. While several repair attempts have been made, the generator remains unreliable. At this time, the back-up generator has been disconnected from the building and a portable generator is now connected to the building to provide back-up power until a permanent replacement is established. Creation of a new project is required to begin the design process for generator replacement which will include concrete and electrical testing, structural, electrical, and mechanical design. After bids are opened, staff will return to the board with a request to fund construction and balance of the project.
Requested Actions:
1. Create a new Capital Improvement Project for the “Atlas Peak Generator Replacement Project” PW 24-21 (Fund 3000, Sub-Division 3000560, Project 24028); and
2. Approve a Budget Amendment for the following:
a. Increase Intrafund Transfers Out appropriation by $50,000 in the Accumulated Capital Outlay Fund (ACO) (Fund 3000, Sub-Division 3000000, Account 57900) offset by use of its available fund balance to transfer to Project 24028; and
b. Increase Engineering Services appropriation by $50,000 in Project 24028 (Fund 3000, Subdivision 3000560, Project 24028, Account 52145) offset by Intrafund Transfers In revenue from the ACO to support project design, plan specifications and project bidding services.
[4/5 vote required]
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The generator at the Atlas Peak Communications tower is not reliable and needs to be replaced given the importance of this tower for emergency services and communication during emergencies. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
On-going maintenance and testing of the generator. |
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Consequences if not approved: |
The generator that provides back-up power to the Atlas Peak Communications Tower will remain unreliable and may not work during emergencies. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]