TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Frank Lucido, Engineering Manager
SUBJECT: Award a Construction Contract and Budget Amendment for the “Jail Transition Project,” PW 22-30
RECOMMENDATION
title
Approve award of the Jail Transition Project, PW 22-30, to MVP Construction; and approve a Budget Amendment. (Fiscal Impact: $498,500, Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
body
BACKGROUND
The new jail site is scheduled to open in a few months. After inmates are moved to the new location there will be a need to be transport inmates downtown for court appearances. To accommodate this process until a new downtown court holding facility is constructed, the existing jail will be reconfigured to accept inmates and hold them during the day. Modifications will be made to the security electronics system, the fire alarm system and most of the locks. Some of this work such as ordering special locks has already taken place. Ordering other long lead items and relocating part of the control room can take place before inmates are moved to the new jail. Replacing and relocating locks on much of the first floor and basement will need to happen immediately (within two days) after the inmates are moved. The remaining work such as removing locks in nonsecure areas, mothballing cells and fire alarm system modifications will be completed in the weeks after the move.
On September 12, 2023, the Board approved $190,000 in funding to start design of the project. On October 15, 2024, the board approved an additional $100,000 to provide funding to order locks and some equipment which can take up to 4 months to obtain and advertising the project which began on November 19, 2024. Several contractors registered to review the project, and four contractors attended the mandatory job walk but only one bid in the amount of $334,800 was received on February 6, 2025, from MVP Construction LLC. This amount is within the engineers estimate and the overall construction budget request is slightly less by about $50,000 than what was reported when the board approved advertising.
Requested Actions:
1. Award a construction contract to MVP Construction LLC, of Pacheco, CA for $334,800; and
2. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Intrafund Transfer-Out appropriations by $498,500 in the Capital Improvement Projects Fund, (Fund 3000, Sub-Division 3000000, Account 57900) offset by use of its available fund balance to fund Project 23013; and
b. Increase Construction Services appropriations by $418,500 in project 23013 (Fund 3000, Sub-Division 3000505, Project 23013, Account 52360) offset by a Intrafund Transfer-In revenue from the Capital Improvement Projects Fund; and
c. Increase Engineer Services appropriations by $80,000 in project 23013 (Fund 3000, Sub-Division 3000505, Project 23013, Account 52145) offset by a Transfer-In revenue from the Capital Improvement Projects Fund.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
|
|
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
This project is needed to move inmates to court. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
The facility is existing so future impact is limited to what it takes to maintain the existing facility. |
|
Consequences if not approved: |
Inmates will not be able to attend court in person which would likely result in judgements against the County. |
|
Additional Information |
The Board approved a study to look at alternatives for accommodating court holding and this project was recommended. For the long term (roughly 7-10 years from now) the construction of a new court holding facility near the Main Street side of the existing jail was also recommended. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”] which may be found in the guidelines for the implementation of the California Environmental Quality Act, California Code of Regulations, title 14, section 15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]