TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Adopt a Resolution to Amend the Departmental Allocation List for Information Technology Services a Division of the County Executive Office
RECOMMENDATION
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Adopt a Resolution to amend the Departmental Allocation List for Information Technology Services, a Division of the County Executive Office, effective March 26, 2024, with a net increase of 1.0 full-time equivalent, and approve a Budget Amendment. (Fiscal Impact: $160,000 annual expense; Information Technology Services Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The staff currently responsible for controlling and troubleshooting audio/visual equipment and technology during Board meetings, Planning Commission meetings, and other public meetings can no longer meet the growing demand for audio/visual and video management capabilities due to the continuous upgrades and integration of technology. If approved, this request shifts audio/visual responsibility to a full-time Communications System Specialist I/II to allow for this focus. Additionally, security measures, which include the installation of security cameras Countywide, are necessary across County facilities. Information Technology Services is requesting to add a Communications System Specialist I/II to fulfill both the audio/visual equipment and technology needs during Board meetings, Planning Commission meetings and other public meetings, and the needs associated with additional County-wide security cameras.
Requested Actions:
1. Adopt a resolution to amend the Departmental Allocation List for Information Technology Services a Division of the County Executive Office effective March 26, 2024, with a net increase of 1.0 FTE; and
2. Approve a budget amendment increasing salaries and benefits in the amount of $25,000 in Information Technology Services (Communications - Telephony), offset by General Fund Appropriation for Contingency.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Click or tap here to enter text. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Control of audio/visual technology is necessary for BOS meeting, Planning Commission meetings, and other meetings that use the BOS chambers and dedicated ITS staff is needed for the equipment upgrade along with the Countywide security camera project. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The cost of additional compensation for the remainder of the fiscal year is approximately $25,000. The annualized cost of additional compensation is approximately $160,000 and will be budgeted accordingly. |
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Consequences if not approved: |
ITS will not be able to provide adequate levels of critical audio/ video support needed by the County and its various boards and commissions. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.